What are the responsibilities and job description for the Talent Acquisition (TA) Coordinator position at Quanex?
Quanex is seeking a Talent Acquisition (TA) Coordinator to join our team in Houston, Texas or Mounds View, Minnesota.
The Talent Acquisition (TA) Coordinator plays a vital role in supporting the hiring and onboarding of hourly and salaried employees within a fast‑paced manufacturing environment. This role is heavily focused on pre-employment processing, onboarding system administration, and employment eligibility compliance. The Coordinator ensures new hires are fully cleared, compliant, and prepared to begin work in a timely manner. The ideal candidate is highly detail-oriented, process-driven, and comfortable serving as a key point of contact for candidates, hiring managers, and internal HR partners.
We Offer You!
About Quanex, A Part Of Something Bigger
Quanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are A Part of Something Bigger by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.
The Talent Acquisition (TA) Coordinator plays a vital role in supporting the hiring and onboarding of hourly and salaried employees within a fast‑paced manufacturing environment. This role is heavily focused on pre-employment processing, onboarding system administration, and employment eligibility compliance. The Coordinator ensures new hires are fully cleared, compliant, and prepared to begin work in a timely manner. The ideal candidate is highly detail-oriented, process-driven, and comfortable serving as a key point of contact for candidates, hiring managers, and internal HR partners.
We Offer You!
- Competitive Salary
- Excellent Bonus Potential
- Medical, Dental & Vision Plans
- Paid Time Off, Training & Holidays
- Charitable Contribution Match Program
- Tuition Assistance
- Wellness/Fitness Resources
- Training & Professional Development
- 401K Match w/ 2-year Vesting Period
- Employee Stock Purchase Plan
- Dynamic Culture & People - just to name a few!
- Impact & Visibility
- Ownership & Process Excellence
- Growth in HR & Compliance Expertise
- Initiate and manage all pre-employment activities for hourly and salaried positions, including background checks, drug screens, reference checks (if applicable), and pre-hire documentation.
- Serve as the primary point of contact for candidates throughout the pre-employment and onboarding process, ensuring timely communication and a positive experience.
- Coordinate start dates and ensure all onboarding requirements are completed prior to the new hire’s first day.
- Partner closely with Recruiters, Hiring Managers, and field HR to ensure seamless handoff from offer acceptance through onboarding completion.
- Perform general maintenance and upkeep of the company’s onboarding platform.
- Ensure accuracy, completeness, and timeliness of onboarding content, tasks, forms, and workflows.
- Troubleshoot system issues related to onboarding access, completion, or data integrity, escalating when necessary.
- Monitor onboarding progress and follow up with new hires or internal stakeholders to address outstanding tasks.
- Initiate and manage E-Verify cases in compliance with federal regulations and company policies.
- Troubleshoot E-Verify errors, Tentative Non-confirmations (TNCs), and system issues, working closely with candidates and internal HR partners.
- Stay current on changes to E-Verify, I-9, and employment eligibility regulations and apply updates to processes as needed.
- Track onboarding, pre-employment clearance, and compliance metrics such as turnaround times, completion rates, and exception trends.
- Identify opportunities to improve onboarding efficiency, accuracy, and candidate experience.
- Support audits, internal reviews, and compliance checks related to hiring and onboarding processes.
- Assist with documentation of standard operating procedures and training materials related to onboarding and pre-employment workflows.
- Associate’s or bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience).
- 1 – 3 years of experience in talent acquisition coordination, onboarding, or HR operations.
- Hands-on experience with onboarding systems, applicant tracking systems (ATS), or HRIS platforms.
- Working knowledge of I-9 and E-Verify requirements and processes.
- Familiarity with federal, state, and local employment compliance requirements.
- Experience troubleshooting HR systems or onboarding platforms.
- SHRM or HR-related certification (a plus).
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Customer-service mindset with a focus on candidate experience.
- Problem-solving skills and comfort handling sensitive or confidential information.
- Proficiency in Microsoft Office tools and HR systems.
About Quanex, A Part Of Something Bigger
Quanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are A Part of Something Bigger by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.