What are the responsibilities and job description for the Administrative Accounting Specialist position at Quam Properties Hawaii Inc.?
About Us
We are a locally owned and operated property management company based in Lahaina, Maui. We provide comprehensive property management services for vacation rentals, long-term rentals, estates, and homeowner associations (HOAs). Our team is dedicated to maintaining the beauty, harmony, and value of the properties we manage while building strong relationships with homeowners and board members.
Position Overview
We are seeking a detail-oriented and organized Administrative Accounting Specialist to support the financial and administrative operations of several small to mid-sized homeowner associations. This role is perfect for someone who excels at managing financial records, thrives in a collaborative environment, and is committed to delivering exceptional service with Aloha.
Key Responsibilities
- Process and track financial transactions, including accounts payable, receivable, and homeowner assessments.
- Prepare and maintain accurate budgets, financial reports, and reserve studies in collaboration with the Community Association Manager.
- Reconcile bank statements and ensure compliance with association financial policies and procedures.
- Assist in preparing agendas, meeting minutes, and other documentation for board meetings.
- Respond to homeowner inquiries related to billing and financial matters with professionalism.
- Coordinate with vendors and contractors for payment processing and record-keeping.
- Maintain organized records and ensure compliance with Hawaii state laws and association governing documents.
Qualifications
- Prior experience in accounting, bookkeeping, or administrative roles (property management or HOA experience preferred).
- Strong proficiency in Microsoft Office (Excel, Word) and accounting/property management software (e.g., Enumerate, Appfolio, quickbooks or similar).
- Excellent organizational and time-management skills with attention to detail.
- Familiarity with Hawaii state laws governing community associations is a plus.
- Ability to handle sensitive financial information with confidentiality and integrity.
- Strong communication skills for interacting with homeowners, board members, and vendors.
- Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred but not required.
What We Offer
- Competitive salary: $50,000 - $70,000 based on experience
- Paid time off and holidays
- Medical/Dental benefits
- Flexible, supportive work environment
- Opportunities for professional development and training
Job Type: Full-time
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $50,000 - $70,000
