Project Information Specialist

Job Title

Project Information Specialist

Location

Springfield, VA 22150 US (Primary)

Category

Administrative / Clerical

Job Type

Full-Time

Career Level

Staff

Education

Bachelor's Degree

Travel

Security Clearance Required

Secret

Job Description

SUMMARY: This position provides broad administrative and program support to USTDA operations and program staff. Duties span travel management, grant/contract deliverable review, data entry in TDAMIS/SharePoint, report generation, correspondence management, and records support. Selected personnel require cross-training on IRC functions to provide operational coverage.

KEY RESPONSIBILITIES:

• Provide general administrative management support including review and verification of grant and contract deliverables (final reports, cost share certifications, invoices)
• Manage travel documentation and support the Office of Administration with travel-related coordination per federal travel regulations
• Initiate and maintain data entry in USTDA's information management systems (TDAMIS, SharePoint) including fiscal, program, contract, and grant data
• Develop and run program and financial reports from agency information systems; provide data for USTDA Annual Report statistics
• Process internal and external requests for project or agency reports; track report checkouts; assist with USTDA mailing list development and maintenance
• Receive public inquiries via website, phone, and email; route appropriately; provide agency-wide daily personnel status notifications
• Support records clean-up, onboarding/offboarding assistance, and conference room coverage as directed by PM

Job Requirements

REQUIRED QUALIFICATIONS:

• Bachelor's degree required in business, information management, or related field
• Minimum 7 years of administrative management or relevant work experience
• Experience with federal information management systems; proficiency in Microsoft Office Suite including SharePoint
• Experience with federal travel regulations and travel management
• Secret security clearance required

PREFERRED QUALIFICATIONS:

• Experience with TDAMIS or equivalent federal program management database
• Prior experience in a federal civilian agency environment
• Experience with records management procedures

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.