Assistant Bookkeeper

Full Job Description:

Are you ready to be a key player in a quickly growing premier Design & Remodeling company? As our Assistant Bookkeeper, you will be a big part of the culture of our company.

Step into a role that delivers concierge-level services to our customers and partners, allowing you to showcase your work ethic and bookkeeping abilities. Every day, you’ll have the opportunity to work in a creative environment where your organizational skills and love for details will truly shine. As part of our fun, energetic team, you’ll have a crucial responsibility… being the team member who gets to ensure our trade partners and bills get paid on time!

Compensation:

Approximately 40 hrs/week; $23-$25 per hour, based on experience. Benefits include paid sick time, health insurance allowance, 401(k), flexible work hours and opportunity for advancement.

Responsibilities:

Accounts Payable and Receivable:

• Assist in processing vendor invoices and ensuring timely payments for multiple LLCs.
• Assist in preparing and sending out customer invoices, tracking outstanding payments, and following up as necessary.

General Ledger Maintenance:

• Participate in the reconciliations of accounts, ensuring the accuracy and completeness of financial records.
• Update due to/from accounts for LLCs.

Financial Reporting:

• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Assist with processing of weekly employee timesheets.
• Issue 1099s annually.
• Help prepare and maintain budgets and forecasts.
• Maintain proper documentation for tax audits as requested.
• Participate in Job Profit margin analysis as requested.

Other Responsibilities:

• Ensure all financial records, including invoices, receipts, and statements, are accurately filed and stored digitally.
• Help organize and maintain accounting records in both digital and physical formats.
• Provide general administrative support to the accounting department.
• Assist in special accounting projects as required.
• Assist in updating spreadsheets for Owner and other team members.
• Calculate and process rebates.
• Request and process bids for annual contracts.
• Monitor Subcontractor insurance certificates and agreements.
• Update project management fees between LLCs.
• Monitor utility useage for all properties owned by the companies.
• Assist in tenant screening process as needed.
• Keep all procedures for position updated.
• Other duties as assigned by management.

Qualifications:

• 2-4 years of direct bookkeeping experience in remodeling or construction organization utilizing a job cost system.
• 2-4 years of Quickbooks and Excel experience. Buildertrend experience a plus!
• Strong written and verbal communication skills – in person, phone, and email.
• Ability to multi-task while demonstrating a commitment to excellence.
• Highly organized and detail oriented.
• Able to take direction well and act efficiently.
• Personable and outgoing with a positive, professional attitude.
• Intermediate computer knowledge.
• Interest in the design and/or remodeling industry, experience a plus.
• Ability to use a computer, prolonged sitting and lift to 25lbs required.