Litigation Secretary

Duties

• Draft correspondence, memos, pleadings and engagement letters. This includes proofreading and redlining work for accuracy of content and format
• Work closely with attorneys and assist with the preparation of court filings and organization of pleadings, memoranda, discovery
• E-files documents with various state and federal courts and agencies
• Maintains files, including organizing electronic filings, correspondence, and other documents on the firm’s document management system (NetDocs) for active files
• Open new client/matter client files and run conflict checks
• Maintain calendars and client contacts
• Coordinate travel and meeting logistics including scheduling, arranging video conferences, conferences calls, and conference rooms; requesting equipment; preparing presentation materials
• Other administrative duties as assigned

Job Requirements

• Minimum 3 years of experience as a Litigation Secretary
• Strong organizational and proofreading skills
• Excellent proficiency in Microsoft Word, Outlook, and Excel
• Comfortable with using large electronic document management systems and remote collaboration tools (Zoom, Skype for Business, WebEx, Microsoft Teams)
• Excellent verbal and written communication skills, both virtually and in-person
• High attention to detail and accuracy, excellent time management and organizational skills
• Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities