Administrative Clerk

Position Overview

The Paint Administrative Clerk performs a variety of administrative duties to support the Paint Team. This position is responsible for ensuring the accurate and timely flow of materials and information to support production operations. The position involves managing documentation, monitoring inventory levels and locations and maintaining communication between production teams and purchasing.

Duties and Responsibilities

• Print the daily Material Picks, then sort them by color and stage the paperwork for production
• Print repairs as received throughout the day, then sort them by color and stage for production
• Enter data in Excel spreadsheets to track special material orders including special geometric and anodized materials
• Monitor out-of-stock reports for materials and paint then inform the Purchasing Team along with the appropriate Production Lead and Supervisor
• Share the most current and relevant data from the picks, repairs, purchase orders or reports with Paint Production Leads and Expeditors when requested
• Verify counts of incoming anodized and southern stretch - Bent Geo Aluminum materials and reconcile with the amounts ordered and shipped
• Enter data and upkeep information on Truck and Trailer logs that identify where materials are located
• Answer questions from Production Leads and Expediter on Truck and Trailer log data
• Use Quaker's Green Screen backend system for tracking orders
• Prompt and regular attendance at an assigned work location.
• Interact and communicate with employees and customers in an appropriate manner.
• Availability on site to confer with staff members with whom the employee must interact on a regular basis.
• Communicate via email and prepare reports.
• Review data and information from the out-of-stock reports.
• Complete assigned tasks/projects in a timely manner.

Supervisory Responsibility

No direct management or supervisory responsibilities.

Safety

Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and foot protection; report potentially unsafe conditions; and use equipment and materials properly. Follow department-specific safety requirements during prolonged visits to the production floor such as Hearing Protection, Dust Masks or Safety Gloves.

Travel

No travel is required.

Qualifications

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficient with Microsoft Office software: Excel, Word, Outlook
• Basic Knowledge of Quaker's paint colors and dies
• Familiarity with Quaker's backend green screen order system

Preferred Education and Experience

An individual is expected to have the minimum level of education and/or related expertise listed here:

• High school diploma or a passed General Education Development test preferred
• Office experience preferred
• Manufacturing experience preferred

Competencies and Skills

• Organization
• Initiative
• Supportive Leadership
• Attention to Detail

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

Physical Demands

The demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is primarily a production support job and largely a sedentary role but does require the ability to stand for prolonged periods, lift files and open filing cabinets. Additionally, the employee is occasionally required to climb stairs, balance, stoop, kneel crouch, crawl, or bend as necessary. The employee may also occasionally be required to lift and/or move up to 25 pounds.

Vision abilities required by this job may include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

It is an essential job function and safety rule, applicable to every employee working in a safety sensitive classified position, to be able to work in a constant state of alertness and in a safe manner.

Work Environment

While performing the duties of this job, the employee is exposed to climactic variations, fumes or airborne particles, various levels of vibration, and moving mechanical parts. Various different types of Personal Protective Equipment might be required based on the employee's work location. The noise level in the work environment may require hearing protection.

Other Duties and Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at the discretion of management at any time.

Equal Employment Opportunity Statement

Quaker is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Quaker will be based on merit, qualifications, abilities, and Quaker's needs and resources. Quaker does not discriminate in any employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability, genetic information, military status, or any other category protected by law.

Salary : $17 - $20