What are the responsibilities and job description for the Finance Specialist (AR/Collections/HAP/VMS) position at Quadel Consulting & Training?
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JOB SUMMARY
The HCV Finance Specialist is responsible for performing all assigned financial functions required in support of the Housing Choice Voucher (HCV) program and general accounting. Provides excellent service to program's internal and external customers.
DUTIES AND RESPONSIBILITIES
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
PHYSICAL DEMANDS AND WORK ENVIORNMENT
Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process.
Employment is contingent upon successful completion of pre‑employment requirements, which may include background screening, pre-employment drug test and verification of credentials.
This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.
JOB SUMMARY
The HCV Finance Specialist is responsible for performing all assigned financial functions required in support of the Housing Choice Voucher (HCV) program and general accounting. Provides excellent service to program's internal and external customers.
DUTIES AND RESPONSIBILITIES
- Conducts all work activities in a manner that supports achievement of SEMAP, contractual standards, and/or other performance measures as required.
- Assist in implementation of HCV programs policies and procedures as related to program administration.
- Maintains on-going knowledge of policies, HCV Administrative Plan, HUD regulatory changes, PIH notices and other program guidance and communications.
- Prepares data file required to generate HAP checks and obtains authorized signatures/approvals before releasing files to generate HAP.
- Assists with activities related to generation of HAP check runs. Coordinates the collection of HAP information and processes HAP and UAP checks. Conducts payment reconciliations and validates payment reports.
- Leads and completes processes associated with accurate and timely HAP contract execution including tasks such as unit reconciliation, owner setup and proper documentation, inspections and other department coordination and owner/participant cooperation/communication.
- Generates requested and required statistical and narrative reports including HUD VMS reporting and preparing and monitoring HCV leasing forecast for all programs in both units and dollars.
- Interfaces with landlords and tenants on matters pertaining to the payment of housing assistance.
- Reviews and monitors portability billing and fees.
- Monitors and maintains program cash flow, unit lease up, increment changes, ACC renewals, and general tracking of allocations.
- Samples new additions/changes to landlord and owner files and maintains that there are no duplicate payments, reviews files for potential fraud, and verifies the accuracy of ownership information in the system of record.
- Processes vendor 1099s and ensures processing of backup withholding.
- Ensures data integrity by reviewing, reconciling, approving and monitoring financial transactions and journal vouchers. Works with a high degree of accuracy to properly record HCV records in PHAs system of record, general ledger and other accounting functions as needed.
- Complete vendor changes and sets up direct deposit for owners to receive HAP payments electronically.
- Examines, reviews and analyzes all
information/documents in conjunction with the disbursement of funds. - Conducts payment reconciliations and validates payment reports.
- Coordinates completion of monthly and supplemental check runs. Coordinates the collection of HAP information and processes HAP and UAP checks; submits positive pay to bank.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
- Two years recent experience directly relating to fiscal management of an operation comparable in complexity to the HCV program, or an equivalent combination of education and related experience.
- Must obtain required certifications within specified timeframes
- Advanced knowledge of Excel and ability to use specialized PHA software
- Knowledge of accounting principles, practices and systems, including maintenance of general ledgers and journals, accounts payable, accounts receivable and preparation of related statements. Ability to perform accounting functions accurately, be analytical in approach and resolve problems.
- Experienced in compiling and organizing management and financial reports
- Working knowledge of data processing applications and systems related to financial management
- Ability to prepare and maintain accurate financial records
- Analytical ability and facility in statistical analysis and presentation of data
- Possess excellent organizational skills with the ability to multi-task.
- Ability to effectively communicate through verbal and written mediums and group presentations, clear and consistent business information to various levels of management and with internal and external key stakeholders as appropriate.
- Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.
- Professional working proficiency in Spanish/Creole a plus.
PHYSICAL DEMANDS AND WORK ENVIORNMENT
- Occasionally required to stand.
- Occasionally required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Continually required to talk or hear.
- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
- Occasionally/required to lift/push/carry items up to 25lbs.
Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process.
Employment is contingent upon successful completion of pre‑employment requirements, which may include background screening, pre-employment drug test and verification of credentials.
This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.