VP Finance

QSIC is a Series B SaaS hardware company that powers in-store audio and advertising for some of the world’s largest retailers. We operate across the US, Australia, and Asia-Pacific, managing complex multi-element revenue arrangements (subscriptions, hardware, advertising revenue share) across 42 US states and multiple international jurisdictions. Our finance function is at an inflection point — we’re building the systems, controls, and team to support the next phase of growth toward Series C and beyond.

We’re looking for a VP Finance to serve as the CFO’s operational right hand — someone who can own the day-to-day finance function while also contributing strategically to how we scale the business. This is not a pure accounting role. You’ll oversee close, compliance, and controls, but you’ll also shape our financial systems architecture, lead a growing team across time zones, and be a key voice in decisions about new markets, deal structures, and capital allocation. Ai and technology is key to the role.

You’ll inherit a team of 6 (2 onshore, 4 offshore) and be expected to build it to 8-10 over the next 24 months. The offshore team handles day-to-day accounting operations; you’ll manage the onshore leads and set priorities for the whole function.

Financial Operations & Close

•      Own the month-end and quarter-end close process across US, EMEA, MX and Australian entities. Drive close timelines from current state (3–4 weeks) toward 10 business days.

•      Oversee revenue recognition (ASC 606) for multi-element arrangements: SaaS subscriptions, hardware sales, advertising revenue share, and managed services.

•      Manage consolidation across 4 entities

•      Own the annual audit relationship (PwC Australia statutory audit, US compilation) and drive audit-readiness year-round.

Compliance & Tax

•      Manage multi-state sales tax compliance (Avalara), reseller certificate compliance, state income tax filings, and Secretary of State registrations across 42 states.

•      Oversee subcontractor compliance (1099, W-9, state-level contractor rules) for a large installer network.

•      Coordinate US federal and state income tax, government grants (R&D), and transfer pricing documentation.

•      Own music licensing compliance (SoundExchange, SESAC, APRA AMCOS) with support from legal.

Systems, Process & Controls

•      Drive the finance systems roadmap: Xero (GL), Salesforce (order-to-cash), Avalara (tax), Aleph (FP&A), Ramp (expenses), and evaluate consolidation/reporting tools.

•      Build a documented internal control framework appropriate for Series B, progressing toward SOC 2 readiness.

•      Own procurement workflows, vendor onboarding, and spend approval processes.

•      Implement and manage AP/AR automation (ApprovalMax, Dext) and banking controls.

Team Leadership

•      Manage 4–6 direct and indirect reports across US and offshore (Philippines). Set priorities, run weekly team meetings, and build a culture of accountability and continuous improvement.

•      Hire and onboard 2–3 new team members in the first 12 months (Compliance Analyst, Senior Accountant, potential AU Junior Analyst).

•      Develop the offshore team’s capabilities — move from task execution toward independent ownership of recurring processes.

Strategic Finance Support

•      Partner with the CFO on board reporting, investor materials, and capital planning.

•      Support deal modelling and pricing analysis with FP&A for new client opportunities as needed.

•      Own the annual budgeting process end-to-end: coordinate with department heads, build and maintain the consolidated budget model, track actuals vs budget, and present variance analysis to the CFO and SLT.

•      Contribute to rolling forecasts and scenario planning alongside FP&A.

•      Provide financial input on new market expansion (compliance, entity setup, tax implications).

Must-Haves

•      8–12 years of progressive finance experience, including at least 3 years in a leadership role (Controller, Sr Controller, Director of Finance, or VP Finance) at a high-growth SaaS or technology company.

•      Deep experience with US multi-state tax compliance (sales tax, income tax, registrations).

•      Hands-on experience with revenue recognition for multi-element arrangements (ASC 606).

•      Track record of building or significantly improving month-end close processes.

•      Experience managing distributed teams (onshore offshore).

•      CPA, CA, or equivalent professional qualification.

•      Technology fluent — comfortable with SaaS products, AI tools, and automation. You should be someone who actively seeks out technology to improve workflows

•      Advanced Excel skills — you live in spreadsheets. Comfortable building complex financial models, pivot tables, lookups, and dynamic reporting from scratch. Ai (Claude) supported.

Nice-to-Haves

•      Experience at a SaaS hardware company (mixed revenue models, inventory, logistics).

•      Big 4 (PwC, Deloitte, EY, KPMG) or consulting background

•      International operations experience (Australia, APAC).

•      Experience with Xero, Salesforce, Avalara, Ramp, or Aleph.

•      Exposure to equity administration (ESOP/409A) and investor reporting.

•      Experience preparing for or supporting a Series C/D fundraise.

•      You’ll build a finance function from growth-stage to scale-stage — with the backing and budget to do it properly.

•      Direct partnership with a hands-on CFO who understands the detail. You won’t be operating in a vacuum.

•      Genuine complexity: multi-entity, multi-currency, SaaS hardware advertising revenue models across 42 US states and international markets. If you want boring, this isn’t it.

•      Remote-friendly culture with a global team spanning the US, Australia, and the Philippines.