What are the responsibilities and job description for the Subcontracts Administrator position at QinetiQ U.S.?
| Job ID | 2025-11702 | Posted Date | Operations | Job Location | US-VA-Lorton |
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50 locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US's dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Qinetiq US Contracts Department is seeking a Subcontracts Administrator to join our corporate team. The successful candidate will report directly to the Subcontracts Manager within our Contracts and Procurement department. This individual will have experience making enhancements and/or creating existing processes, procedures and templates, delivering internal training for key stakeholders, as needed, and supporting pre and post award actions.
The Subcontracts Administrator will provide support in all aspects of subcontracts and procurement management across our growing base of government contracts. Duties to include but not limited to:
- Analyze complex RFPs, identify potential sub-contractual risks/opportunities. Advise delivery teams and management on business strategies for proposals.
- Responsible for implementing CPSR procedures and ensure subcontract files are documented per company policy and procedures.
- Develop sourcing lists for various services to support the development of requests for information (RFIs), quotations (RFQs), proposals (RFPs) and invitations to bid and interview potential suppliers.
- Lead sourcing new suppliers and negotiating with existing suppliers
- Cultivate solid business relationships with suppliers to enable advantageous terms and conditions
- Lead subcontract complex negotiations
- Manage and administer complex FFP, LH, T&M, and CPFF subcontracts and delivery orders, including administration of change orders, modifications, and any terminations.
- Establish a trusted relationship with PMs/Division Leads and lean forward in growing the business and managing existing subcontracts
- Consult with delivery teams to track subcontract schedule deadlines, progress, etc.
- Support and maintain OCI Compliance Program
- Monitor subcontract compliance
- Support transitions of new contracts
- Troubleshoot problems and resolve customer requests.
- Deliver internal subcontracts training.
- Perform special projects at the request of the Subcontracts Manager, Procurement Director and/or Vice President of Contracts
- Monitor changes in regulations, agency supplements, and other bodies of law and regulation affecting Government Subcontracts.
- Analyze changes for their potential impacts on subcontracts function and business processes, disseminate this information, and help to develop policies and procedures in response to these changes.
- Maintain knowledge of changes in the procurement laws and industry trend
- 5 years of experience in subcontract administration
- BA/BS in a business field or other related degree.
- Highly organized, possess keen attention to detail, and able to work independently
- Knowledge and understanding of contractual requirements, FAR/DFAR/Agency Clauses
- Experience in CPSR audits
- Must possess a passion for continuous learning
- Excellent written and verbal communication skills
- Experience with Deltek Costpoint, SharePoint, Microsoft Office to include Word, Excel, and PowerPoint
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
As an Equal Employment Opportunity/Affirmative Action employer, E3 Federal Solutions, LLC (E3) is dedicated to making all employment decisions without regard to race, color, sex (include gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
