Office Coordinator

Role Overview

Fashion brand SELKIE is seeking an experienced office coordinator. This role is a highly trusted, detail-driven position responsible for ensuring seamless daily office operations while providing dedicated executive support to the Creative Director. This role acts as a central connective force across teams, vendors, and leadership—balancing operational rigor with discretion, adaptability, and proactive problem-solving.

Office Operations & Compliance

• Open and close the office daily; manage access, security, and general readiness
• Oversee janitorial services, cyc wall maintenance, water service, and office vendors
• Maintain compliance with fire, health, and safety regulations
• Organize and maintain compliance documentation for inspections and audits
• Ensure the office environment is clean, organized, stocked, and operational at all times

Event & Meeting Coordination

• Support fittings, merchandising meetings, and photoshoots with catering and logistics
• Manage setup and breakdown for meetings, internal events, and special activations
• Coordinate VIP courier services and time-sensitive deliveries
• Support sample sales and event-day execution logistics

Executive & Personal Support (Creative Director)

• Serve as day-to-day executive assistant to the Creative Director
• Manage complex calendars, scheduling, and shifting priorities
• Coordinate errands, deliveries, and special orders
• Draft, proof, and organize communications, agendas, notes, and recaps
• Arrange travel and manage changes in real time
• Track gifts, thank-you notes, and VIP RSVPs
• Manage reimbursements and ensure accurate expense coding
• Build micro-timelines and coordinate vendors for projects, shoots, and shows

Finance & Administration

• Track office budgets and expenses
• Submit expense reports and process vendor invoices
• Ensure financial documentation is accurate and submitted on time

Cross-Departmental Liaison

• Act as a bridge between Design, Production, E-Commerce, and Office Operations
• Proactively anticipate needs and remove blockers for the Creative Director
• Maintain a running list of open action items and ensure follow-through to completion

Key Skills & Attributes

• Exceptionally organized and detail-oriented
• Strong written and verbal communication skills
• Professional, polished, and discreet
• Able to multitask effectively in a fast-paced environment
• Maintains confidentiality and executive poise
• Strong problem-solving skills with consistent follow-through

Salary - this role is $22 - $24/hr, full-time, on-site in Pasadena.

Recruiters, please don't reach out regarding this post.