What are the responsibilities and job description for the Program Analyst, Operations Lead position at QED Systems LLC?
QED Systems, LLC, is currently recruiting a Program Analyst, Operations Lead, to join our team at Fort Belvoir, VA to support our Product Manager Force Protection Systems (PM FPS) contract.
Duties:
- Serves as the senior operations analyst and staff operations advisor to the PM FPS Operations Manager, Product Manager, and Assistant Product Manager.
- Assists in coordination and execution of product office operational activities including, but not limited to, tasker tracking; documentation review, staffing and tracking; high level product office briefings development; product office organizational structure advise; CONUS and OCONUS requirements and system status coordination; planning, organizing, and executing office functions and meetings; management of operations staff personnel, etc.
- Assist in coordinating and executing day-to-day product office operational activities to support mission objectives, program priorities, and organizational requirements.
- Track, monitor, and manage taskers, suspense dates, action items, and deliverables to ensure timely completion and compliance with established deadlines.
- Coordinate the preparation, review, staffing, routing, and approval of product office documentation, correspondence, reports, and other official materials.
- Develop, coordinate, and prepare senior-level briefings, executive summaries, status reports, and presentations for product office leadership and other stakeholders.
- Support the development, maintenance, and assessment of product office organizational structures, staffing plans, roles, responsibilities, and resource requirements.
- Coordinate CONUS and OCONUS operational requirements, including personnel, equipment, logistics, travel, and system status updates, as applicable.
- Monitor and communicate product and system status, operational issues, milestones, and emerging requirements to facilitate leadership awareness and informed decision-making.
- Plan, organize, coordinate, and execute product office meetings, staff engagements, working groups, conferences, and other official functions.
- Prepare meeting agendas, briefing materials, read-ahead packages, minutes, and action-item trackers; follow up with stakeholders to ensure timely resolution of outstanding issues.
- Provide operational support to product office leadership by identifying emerging issues, tracking program priorities, coordinating responses, and facilitating cross-functional communication.
- Coordinate with government personnel, program managers, functional leads, and external stakeholders to synchronize activities, resolve administrative and operational challenges, and maintain alignment with program objectives.
- Support the management and coordination of operations staff personnel, including workload distribution, task assignments, staffing requirements, and tracking of personnel actions.
- Maintain accurate and current operational records, trackers, organizational charts, status reports, and supporting documentation to ensure visibility into ongoing activities and requirements.
- Identify opportunities to improve administrative processes, reporting procedures, workflow coordination, and task management practices to increase operational efficiency.
- Assist in monitoring compliance with applicable policies, procedures, reporting requirements, and established product office processes.
- Perform additional program and product office operational support duties as assigned to meet evolving mission requirements.
Required Skills & Experience:
- Detail-oriented with excellent technical, verbal, and written communication skills.
Required Clearance:
- ACTIVE CLEARANCE LEVEL REQUIRED: Secret
Qualifications:
- Bachelor’s degree required. Degree preferably in program management, engineering, systems management, business management, computer sciences, information management, or related discipline.
- At least five (5) years of applicable experience and five (5) years of program/operations management experience preferably in a DoD acquisition program office or similar organization.
Travel:
Less than 10% travel is expected for this position.
Work Environment:
This position will be co-located with the customer and other contractors in Government office spaces at Fort Belvoir, VA.
Physical Demands:
Physical demands of this position include ability to:
- Be independently mobile.
- Communicate effectively with co-workers and customers.
- Withstand prolonged periods of sitting at a desk and computer use.
Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work:
This is a full‐time position, Monday through Friday. Flexibility around core hours.
Additional Information:
Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Assigned tasks may vary, with or without prior notice, to effectively meet client requirements.
Total Compensation:
QED offers a competitive compensation package for full-time employees. Our total compensation package is value-based and negotiable depending upon the candidate’s specific skills and applicable relevant experience.
Benefits include:
- Paid Time Off (PTO)
- 11 Paid Holidays
- 401(k) Matching
- Medical, Dental & Vision Benefits
- Life Insurance, AD&D, and Short-Term & Long-Term Disability
- Professional Growth Opportunities
- Additional Benefits
Estimated Salary Range: $130,000.00 - $155,000.00, annually. This is not a guarantee of compensation or salary. This represents the typical range for fully qualified candidates for this position based on experience, geographic location, and other factors. The final offer amount may vary.
QED Systems, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
QED Systems, LLC is an Equal Employment Opportunity and Affirmative Action Employer – Minority/Disabled/Veteran/Female
Salary : $130,000 - $155,000