Licensing Specialist

Description

POSITION DESCRIPTION:

The Licensing Specialist will report to the Sr. Manager, Compliance and work closely with the Program Manager, Licensing Operations on a daily basis to assist in managing the licensing process for EnFin and its subsidiaries across all 50 states, including keeping track of upcoming renewals, annual reports, examinations, and surety bonds. The ideal candidate will demonstrate exceptional attention to detail, strong organizational and tracking capabilities, and the ability to communicate effectively with a wide range of stakeholders.

This position will be based out of our office in Irvine, CA.

Responsibilities

• Act as a liaison within EnFin, across multiple departments, to obtain required licensing documents for annual reports, examinations, or renewals, across all 50 states.
• Establish and maintain an internal tracking log for licenses, ensuring timely renewals and providing all required documents.
• Upload documents to NMLS or various State portals and check for any additional requirements or delinquencies.
• Communicate with regulators to obtain clarification on instructions and check the status of submitted documents.
• Collaborate seamlessly with multiple departments to meet all regulatory licensing and reporting obligations, including processing applications and purchasing/renewing surety bonds.
• Keep a robust tracker of all licenses owned by EnFin and continuously update a yearly timeline/roadmap for all annual reports and renewals.
• Handle sensitive and confidential information with the highest level of discretion, ensuring secure processing, storage, and distribution in accordance with company policies.
• Ensure all surety bonds are renewed and keep track of their statuses.
• Process payments related to licensing and provide receipts to the Finance/Accounting teams as required.
• Assist with on-site operational duties, including opening, scanning, and securely storing physical mail, as well as coordinating the shipment of confidential documents to designated stakeholders.
• Tasks are to be performed independently, with minimal supervision.
• Ensure that all deadlines are met.
  
  

Required Qualifications

• Bachelor’s degree in business administration, finance, operations or related field including a minimum of 5 years of professional work experience.
• Experience working in a high-tech, fast-paced environment.
• Excellent organizational, multitasking skills, and attention to details.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence to regulators and senior leadership.
• Strong problem-solving and critical thinking skills, with the ability to identify issues and implement practical solutions.
• Experience maintaining trackers, calendars, and documentation systems to manage deadlines and deliverables.
• Demonstrated ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.
• Proficiency in Microsoft Office Suite
• Experience with NMLS and navigating various State portals
  
  

Preferred Qualifications

• 1 years of experience in the solar industry or 1 year of experience in solar financing.
• 1 years of experience in operations and/or customer service.
  
  

Hanwha Q CELLS America Inc. (“HQCA”) is a Qcells company, one of the world’s largest manufacturers and providers of solar photovoltaic (PV) products and solutions. Headquartered in Irvine, California, HQCA has been rapidly expanding its business in North America through the expansion of products and solutions, including distributed energy solutions, direct-to-homeowner solar sales and financing, and EPC services. We provide an opportunity to be part of an exciting and growing world-class global business in an interesting and expanding industry of the future.

Physical, Mental & Environmental Demands

To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.

Mobility

Standing

20% of time

Sitting

70% of time

Walking

10% of time

Strength

Pulling

up to 10 Pounds

Pushing

up to 10 Pounds

Carrying

up to 10 Pounds

Lifting

up to 10 Pounds

Dexterity(F = Frequently, O = Occasionally, N = Never)

Typing

F

Handling

F

Reaching

F

Agility(F = Frequently, O = Occasionally, N = Never)

Turning

F

Twisting

F

Bending

O

Crouching

O

Balancing

N

Climbing

N

Crawling

N

Kneeling

N

The salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. Actual compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.

• This target salary range is for CA positions only and should not be interpreted as an offer of compensation.
  
  

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