Head of Accounting, Portfolio Operations

Job Title: Head of Accounting, Portfolio Operations

Company: QC Capital

Reports To: Chief Executive Officer (CEO)

Work Arrangement: Full-Time | In-Office

Salary: $115,000/yr , Based on Experience

Position Overview

QC Capital is seeking a highly detail-oriented and execution-focused Head of Accounting, Portfolio Operations to manage day-to-day accounting and bookkeeping activities across a portfolio of entities and investments. This role is responsible for maintaining accurate financial records, executing full-cycle accounting processes, and ensuring consistency across multiple EINs and entity structures.

This position is ideal for a hands-on accounting professional with strong bookkeeping expertise who can independently manage multiple sets of books, perform month-end close processes, and deliver reliable financial reporting to support operational and investment decision-making.

We have spent the last few months upgrading our tech stack: transitioning from Quickbooks to a Rillet (AI-Native ERP) and have also introduced Brex (AP system) across all the entities. These are the next generation systems focused on achieving a zero-day close.

Key Responsibilities

Muli-Entity Accounting & Bookkeeping Execution

●      Manage full-cycle accounting and bookkeeping for multiple entities, partnerships, and investment structures

●      Maintain general ledgers with accurate transaction coding and classification across all entities

●      Handle multiple EINs, bank accounts, and intercompany relationships with precision

●      Record and manage daily financial transactions, including AP/AR, payroll entries, and journal entries

Month-End Close & Financial Reporting

●      Execute month-end and year-end close processes across all entities

●      Prepare and maintain Profit & Loss (P&L) statements, balance sheets, and supporting schedules

●      Perform detailed account reconciliations (bank, credit card, intercompany, and balance sheet accounts)

●      Identify discrepancies, investigate variances, and ensure timely resolution

●      Produce accurate monthly, quarterly, and annual financial reports

Portfolio-Level Financial Oversight

●      Consolidate financial data across entities for portfolio-level reporting and visibility

●      Support leadership with clear, timely financial insights and performance summaries

●      Assist in tracking portfolio performance, cash flow, and key financial metrics

Investment & Entity Structure Support

●      Maintain accounting records for partnerships and investment entities

●      Track capital contributions, distributions, and ownership allocations

●      Support investor reporting by ensuring accurate and organized financial data

Internal Controls & Process Optimization

●      Ensure adherence to accounting policies, procedures, and internal controls

●      Maintain audit-ready financial records and supporting documentation

●      Identify opportunities to streamline bookkeeping workflows and improve efficiency

●      Assist in standardizing processes across multiple entities and locations

Budgeting & Forecast Support

●      Assist with budgeting and forecasting processes

●      Provide input on financial trends and operational performance

Qualifications & Experience

●      Bachelor’s degree in Accounting, Finance, or related field (preferred)

●      4–7 years of hands-on bookkeeping and accounting experience

●      Strong experience managing multiple entities, accounts, and EIN structures

●      Proven ability to execute full-cycle accounting, including month-end close

●      Advanced proficiency in account reconciliations and financial statement preparation

●      Strong understanding of accounting principles (GAAP knowledge preferred)

●      Experience with accounting systems (e.g., Rillet QuickBooks, NetSuite, or similar platforms)

●      High attention to detail with strong organizational and time management skills

Preferred Experience

●      Multi-entity environments such as real estate, private equity, or multi-location operations

●      Experience with intercompany accounting and consolidations

●      Exposure to investor reporting or partnership accounting structures

Core Competencies

●      Multi-entity bookkeeping and financial management

●      Month-end close execution and reporting accuracy

●      Account reconciliation and variance analysis

●      Process improvement and operational efficiency

●      Financial organization and data integrity

Additional Information

●      CPA certification is not required

●      This is a hands-on, execution-focused role, not a purely strategic or advisory position

●      Success in this role is driven by accuracy, consistency, and the ability to manage multiple accounting workflows simultaneously

Role Impact

This role is critical in ensuring the financial accuracy and operational integrity of QC Capital’s portfolio. By maintaining clean books, executing timely close processes, and supporting multi-entity financial visibility, this position enables leadership to make informed, data-driven decisions and supports the scalability of the organization’s investment platform.