Head of Accounting, Portfolio Operations

Job Title: Head of Accounting, Portfolio Operations

Company: AquaShine Express

Reports To: Chief Executive Officer (CEO)

Work Arrangement: Full-Time | In-Office

Salary: $115,000/yr , Based on Experience

Position Overview

AquaShine Express is seeking a highly detail-oriented and execution-focused Head of Accounting, Portfolio Operations to manage day-to-day accounting and bookkeeping activities across a portfolio of entities and investments. This role is responsible for maintaining accurate financial records, executing full-cycle accounting processes, and ensuring consistency across multiple EINs and entity structures.

This position is ideal for a hands-on accounting professional with strong bookkeeping expertise who can independently manage multiple sets of books, perform month-end close processes, and deliver reliable financial reporting to support operational and investment decision-making.

We have spent the last few months upgrading our tech stack: transitioning from Quickbooks to a Rillet (AI-Native ERP) and have also introduced Brex (AP system) across all the entities. These are the next generation systems focused on achieving a zero-day close.

Key Responsibilities

Muli-Entity Accounting & Bookkeeping Execution

●      Manage full-cycle accounting and bookkeeping for multiple entities, partnerships, and investment structures

●      Maintain general ledgers with accurate transaction coding and classification across all entities

●      Handle multiple EINs, bank accounts, and intercompany relationships with precision

●      Record and manage daily financial transactions, including AP/AR, payroll entries, and journal entries

Month-End Close & Financial Reporting

●      Execute month-end and year-end close processes across all entities

●      Prepare and maintain Profit & Loss (P&L) statements, balance sheets, and supporting schedules

●      Perform detailed account reconciliations (bank, credit card, intercompany, and balance sheet accounts)

●      Identify discrepancies, investigate variances, and ensure timely resolution

●      Produce accurate monthly, quarterly, and annual financial reports

Portfolio-Level Financial Oversight

●      Consolidate financial data across entities for portfolio-level reporting and visibility

●      Support leadership with clear, timely financial insights and performance summaries

●      Assist in tracking portfolio performance, cash flow, and key financial metrics

Investment & Entity Structure Support

●      Maintain accounting records for partnerships and investment entities

●      Track capital contributions, distributions, and ownership allocations

●      Support investor reporting by ensuring accurate and organized financial data

Internal Controls & Process Optimization

●      Ensure adherence to accounting policies, procedures, and internal controls

●      Maintain audit-ready financial records and supporting documentation

●      Identify opportunities to streamline bookkeeping workflows and improve efficiency

●      Assist in standardizing processes across multiple entities and locations

Budgeting & Forecast Support

●      Assist with budgeting and forecasting processes

●      Provide input on financial trends and operational performance

Qualifications & Experience

●      Bachelor’s degree in Accounting, Finance, or related field (preferred)

●      4–7 years of hands-on bookkeeping and accounting experience

●      Strong experience managing multiple entities, accounts, and EIN structures

●      Proven ability to execute full-cycle accounting, including month-end close

●      Advanced proficiency in account reconciliations and financial statement preparation

●      Strong understanding of accounting principles (GAAP knowledge preferred)

●      Experience with accounting systems (e.g., Rillet QuickBooks, NetSuite, or similar platforms)

●      High attention to detail with strong organizational and time management skills

Preferred Experience

●      Multi-entity environments such as real estate, private equity, or multi-location operations

●      Experience with intercompany accounting and consolidations

●      Exposure to investor reporting or partnership accounting structures

Core Competencies

●      Multi-entity bookkeeping and financial management

●      Month-end close execution and reporting accuracy

●      Account reconciliation and variance analysis

●      Process improvement and operational efficiency

●      Financial organization and data integrity

Additional Information

●      CPA certification is not required

●      This is a hands-on, execution-focused role, not a purely strategic or advisory position

●      Success in this role is driven by accuracy, consistency, and the ability to manage multiple accounting workflows simultaneously