Executive Assistant

EXECUTIVE ASSISTANT

Grocery Retail Operations

Position: Executive Assistant Department: Executive Leadership / Operations Reports To: Executive Leadership Employment Type: Full-Time

Position Summary

The Executive Assistant provides high-level administrative, organizational, and operational support to executive leadership within a fast-paced grocery retail environment.

This position serves as a key support resource between executive leadership, District Managers, Store Directors, department leadership, corporate departments, vendors, and other business partners. The successful candidate must be highly organized, professional, resourceful, and capable of managing multiple priorities while maintaining confidentiality and attention to detail.

The Executive Assistant will help ensure executive priorities, meetings, communications, reports, projects, and follow-up activities are organized and completed in a timely manner.

Executive Support

· Manage executive calendars, schedules, appointments, meetings, and travel arrangements.

· Coordinate executive meetings, leadership meetings, conference calls, and special events.

· Prepare meeting agendas, reports, presentations, and supporting materials.

· Document meeting notes, action items, assignments, and follow-up requirements.

· Prepare professional correspondence, communications, memos, and other executive documents.

· Maintain confidential executive records and information.

Retail Operations Support

· Assist executive leadership with communication and coordination between the corporate office, District Managers, Store Directors, and field operations.

· Help organize operational initiatives, store projects, leadership assignments, and company-wide communications.

· Track deadlines and follow-up items associated with store operations and corporate initiatives.

· Coordinate information requests from executive leadership to field management.

· Assist with preparing materials for District Manager and Store Director meetings.

· Help organize store visits, leadership meetings, operational reviews, and special projects.

Reporting & Administration

· Develop and maintain spreadsheets, reports, presentations, organizational charts, schedules, and tracking documents.

· Compile information from multiple departments and organize it into clear, executive-ready formats.

· Maintain accurate files and records related to executive and operational activities.

· Assist with preparing weekly, monthly, and periodic leadership reports.

· Monitor correspondence and identify items requiring follow-up or executive attention.

Qualifications

· Previous experience in executive administration, retail operations, grocery management, or a similar business environment preferred.

· Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

· Strong organizational and time-management skills.

· Excellent written and verbal communication skills.

· Strong attention to detail and accuracy.

· Ability to manage multiple priorities in a fast-paced environment.

· Ability to work independently and make appropriate decisions regarding priorities.

· Strong follow-up and project-tracking skills.

· Ability to work effectively with executives and all levels of retail management.

· Professional appearance, demeanor, and communication style.

· Ability to maintain strict confidentiality.

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $40,000 - $60,000