Office Manager

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for managing the office and assisting in fleet management, insurance, and other functions. We are seeking a highly organized and proactive Office Manager to support daily operations and ensure smooth administrative processes at our Tampa branch. This role involves coordinating HR-related tasks, managing office maintenance, handling fleet responsibilities, and overseeing various operational activities.

Location:

10236 Fisher Ave

Tampa, FL 33619

Essential Duties & Responsibilities: 

• Assist with HR processes (onboarding, I-9 verification, status changes, separations).
• Coordinate device setup, password resets, and system access.
• Manage claims, accident reporting, and compliance audits.
• Organize employee engagement activities and annual events.
• Handle miscellaneous administrative tasks and troubleshooting as needed.
• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider
• Obtains, renews, and maintains state licenses and permits
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Assist other departments as needed
• Assists with projects and event support
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• Receives and distributes incoming and outgoing mail
• Perform other duties assigned by management.
  
  

Education/Qualification: 

• High School Diploma or equivalent in related field or an equivalent combination of relevant education and/or experience
• At least 3 years of related administrative, office or clerical experience
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Proficiency with office systems and tools (Workday, Symplr, Holman, etc.).
• Ability to manage confidential information with discretion.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint
• Experience with Excel and be comfortable with managing excel generated reports
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in an office setting
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
  
  

Pye-Barker Fire and Safety is an Equal Opportunity Employer