What are the responsibilities and job description for the Office Assistant position at PURIS?
Position – Office Assistant/Receptionist (non-exempt)
About PURIS
PURIS operates across North America as the largest independent trenchless rehabilitation provider with 1,300 employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within existing infrastructure to save time, minimize environmental impact, and reduce community disruption. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.
Job Summary Description
The Office Assistant supports the daily functioning, organization, and efficiency of the office environment. This role ensures that office spaces are well stocked, welcoming, and operating smoothly so employees can stay focused and productive. Responsibilities include facilities support, vendor coordination, onboarding assistance, visitor management, meeting coordination, and general administrative support across departments.
The ideal candidate is detail-oriented, friendly, proactive, and able to juggle multiple priorities in a fast-paced setting while maintaining a polished and professional office atmosphere.
Essential Job Accountabilities
Office & Facilities Operations
Comprehensive and competitive benefits package including medical/Rx, dental, vision, critical illness, accident insurance, and short-term disability.
Several 100% company-paid benefits including:
About PURIS
PURIS operates across North America as the largest independent trenchless rehabilitation provider with 1,300 employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within existing infrastructure to save time, minimize environmental impact, and reduce community disruption. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.
Job Summary Description
The Office Assistant supports the daily functioning, organization, and efficiency of the office environment. This role ensures that office spaces are well stocked, welcoming, and operating smoothly so employees can stay focused and productive. Responsibilities include facilities support, vendor coordination, onboarding assistance, visitor management, meeting coordination, and general administrative support across departments.
The ideal candidate is detail-oriented, friendly, proactive, and able to juggle multiple priorities in a fast-paced setting while maintaining a polished and professional office atmosphere.
Essential Job Accountabilities
Office & Facilities Operations
- Monitor and maintain inventory of office and breakroom supplies; coordinate orders and deliveries with vendors.
- Stock breakrooms with snacks, beverages, coffee, and other essentials to support daily employee needs.
- Ensure all office common areas remain clean, organized, and presentable through regular walkthroughs.
- Assist with daily mail distribution, incoming package handling, and FedEx/other carrier shipping coordination.
- Oversee basic facilities needs and escalate issues to management or vendors as appropriate.
- Prepare new hire workstations, office materials, and supplies.
- Support the onboarding process by assisting with office tours, introductions, and day‑one readiness tasks.
- Coordinate and schedule conference room meetings, ensuring rooms are set up with required equipment and resources.
- Order meals for meetings, training sessions, and working lunches as needed.
- Assist in planning, coordinating, and executing office events, including company meetings, celebrations, team‑building activities, and employee functions.
- Greet and assist visitors, providing a professional and welcoming experience.
- Manage visitor flow and ensure unannounced sales visits are appropriately filtered.
- Represent the company brand through courteous, polished front‑office interactions.
- Support internal communications by helping distribute announcements, updates, and company-wide messages.
- Assist departments with administrative projects, clerical tasks, and cross-functional operational needs.
- Maintain and update company spreadsheets, databases, logs, and digital records with accuracy and attention to detail.
- Handle sensitive or confidential information with discretion and adherence to company policies.
- Provide flexible support for evolving office and administrative needs.
- Perform other duties as assigned to help ensure the smooth operation of the office.
- Strong organizational skills with high attention to detail.
- Excellent verbal and written communication abilities.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Strong interpersonal skills with a customer-service mindset.
- Proficiency in Microsoft Office applications (Outlook, Excel, Word, Teams).
- Ability to work independently while maintaining strong cross-department collaboration.
- Professional, approachable, and reliable demeanor.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Comprehensive and competitive benefits package including medical/Rx, dental, vision, critical illness, accident insurance, and short-term disability.
Several 100% company-paid benefits including:
- Life Insurance
- Long-term disability
- Employee assistance program
- Bonus program
- 401(k) savings plan with company match
- Generous PTO
- 10 paid holidays
- Tuition reimbursement
- Career advancement opportunities