What are the responsibilities and job description for the Lead Administrative Assistant, College of Science position at Purdue University?
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Req Id: 43896
Job Title: Lead Administrative Assistant, College of Science
City: Fort Wayne
Join Purdue University Fort Wayne:
We are currently seeking a full-time, on-site Lead Administrative Assistant that will work in the College of Science. This position will manage all administrative functions of the College. Assist the Dean in directing the day-to-day workings of the College. Be the right-hand person to the Dean. The pay for this position is $23.78/hr.
Primary Responsibilities:
Coordinate, attend, and document (minutes) Dean-Chairs’ meetings and external advisory council meetings.
Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
Serve as the College representative for PFW Day of Giving. Maintain College donor database and send donor acknowledgements as appropriate.
Communicate items of importance to the College.
Communicate and facilitate or assist as needed with the various University administrative processes such as Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.
Implement, coordinate, revise/enhance, and track the various College administrative processes such as award nominations and marketing/recruitment, etc.
Coordinate, enhance and communicate College-level events.
Provide support to and perform any tasks as assigned by the Dean as needed; maintain the Dean’s calendar.
This position has the autonomy to make purchasing decisions and gives advice on structure changes within the College office.
Provide assistance to college office faculty/staff/student visitors.
Other duties as assigned.
Required Qualifications:
HS Diploma/GED.
4 years of general office experience.
Must have outstanding oral and written communication skills.
Excellent interpersonal, organizational and decision-making skills.
Proficiency in Microsoft Office (e.g., Excel).
Ability to manage multiple projects simultaneously.
Preferred Qualifications:
University experience.
Experience with social media (content and posting).
Event planning/coordination.
Benefits:
Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/
Additional Information:
Purdue will not sponsor employment authorization for this position.
Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
A background check and misconduct will be required for employment in this position.
Purdue Fort Wayne is an EEO/AA employer
FLSA Status
Non-Exempt
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Posting Start Date: 9/1/26
Req Id: 43896
Job Title: Lead Administrative Assistant, College of Science
City: Fort Wayne
Join Purdue University Fort Wayne:
We are currently seeking a full-time, on-site Lead Administrative Assistant that will work in the College of Science. This position will manage all administrative functions of the College. Assist the Dean in directing the day-to-day workings of the College. Be the right-hand person to the Dean. The pay for this position is $23.78/hr.
Primary Responsibilities:
Coordinate, attend, and document (minutes) Dean-Chairs’ meetings and external advisory council meetings.
Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
Serve as the College representative for PFW Day of Giving. Maintain College donor database and send donor acknowledgements as appropriate.
Communicate items of importance to the College.
Communicate and facilitate or assist as needed with the various University administrative processes such as Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.
Implement, coordinate, revise/enhance, and track the various College administrative processes such as award nominations and marketing/recruitment, etc.
Coordinate, enhance and communicate College-level events.
Provide support to and perform any tasks as assigned by the Dean as needed; maintain the Dean’s calendar.
This position has the autonomy to make purchasing decisions and gives advice on structure changes within the College office.
Provide assistance to college office faculty/staff/student visitors.
Other duties as assigned.
Required Qualifications:
HS Diploma/GED.
4 years of general office experience.
Must have outstanding oral and written communication skills.
Excellent interpersonal, organizational and decision-making skills.
Proficiency in Microsoft Office (e.g., Excel).
Ability to manage multiple projects simultaneously.
Preferred Qualifications:
University experience.
Experience with social media (content and posting).
Event planning/coordination.
Benefits:
Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/
Additional Information:
Purdue will not sponsor employment authorization for this position.
Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
A background check and misconduct will be required for employment in this position.
Purdue Fort Wayne is an EEO/AA employer
FLSA Status
Non-Exempt
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Posting Start Date: 9/1/26
Benefits:
Health Insurance, Sick Leave, Professional DevelopmentSalary : $24