Lead Administrative Assistant, College of Science

Join Purdue University Fort Wayne

We are currently seeking a full-time, on-site Lead Administrative Assistant that will work in the College of Science. This position will manage all administrative functions of the College. Assist the Dean in directing the day-to-day workings of the College. Be the right-hand person to the Dean. The pay for this position is $23.78/hr.

Primary Responsibilities

• Coordinate, attend, and document (minutes) Dean-Chairs’ meetings and external advisory council meetings.
• Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
• Serve as the College representative for PFW Day of Giving. Maintain College donor database and send donor acknowledgements as appropriate.
• Communicate items of importance to the College.
• Communicate and facilitate or assist as needed with the various University administrative processes such as Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.
• Implement, coordinate, revise/enhance, and track the various College administrative processes such as award nominations and marketing/recruitment, etc.
• Coordinate, enhance and communicate College-level events.
• Provide support to and perform any tasks as assigned by the Dean as needed; maintain the Dean’s calendar.
• This position has the autonomy to make purchasing decisions and gives advice on structure changes within the College office.
• Provide assistance to college office faculty/staff/student visitors.
• Other duties as assigned.
  
  

Required Qualifications

• HS Diploma/GED.
• 4 years of general office experience.
• Must have outstanding oral and written communication skills.
• Excellent interpersonal, organizational and decision-making skills.
• Proficiency in Microsoft Office (e.g., Excel).
• Ability to manage multiple projects simultaneously.
  
  

Preferred Qualifications

• University experience.
• Experience with social media (content and posting).
• Event planning/coordination.
  
  

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/
  
  

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct will be required for employment in this position.
  
  

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt