Executive Assistant to the Dean

Job Summary

Provide a wide range of administrative support for the Dean of the Purdue College of Veterinary Medicine. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts, internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff.

• Responsible for providing executive-level support for the Dean; manage the Dean’s calendar to ensure scheduling priorities are met; under the supervision of the Assistant Dean for Administration, plan for future meetings on the Dean’s calendar, and account for logistical challenges. Should possess strong project management skills and be customer-centric. The position requires a highly responsive individual who is diligent and focused on achieving excellence.
The office environment is fast-paced and requires a high level of attention to detail. Responsible for ensuring travel arrangements are made and expense reports are properly submitted.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

What You'll Be Doing:

• Draft and edit communications; conduct research and prepare reports and presentations
• Maintain executives’ calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available
• Exercise discretion and independent judgment to collect and analyze information requests and identify trends
• Respond to non-routine inquiries and issues from internal and external sources
• Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with university policies and procedures
• Coordinate the logistics of various department programs, projects, workshops, events, and presentations
• Update and maintain department databases, websites, and mailing lists
• May mentor and train lower-level support staff
  
  About Us:
  The Purdue University College of Veterinary Medicine focuses on globally advancing animal and human health and well-being through excellence in learning, discovery, and engagement, as the leading veterinary college for comprehensive education of the veterinary team and for discovery and engagement in selected areas of veterinary and comparative biomedical sciences. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive associate and bachelor’s degree programs in Veterinary Nursing. Our team plays a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education!
  

What We're Looking For:

Education and Experience:

• Bachelor’s degree in communications, Business Administration, Management, or a related field
• Two to three (2-3) years of experience in a high-level administrative support role, or equivalent
An equivalent combination of education and experience may also be considered

Skills needed:

• Ability to use discretion and independent judgement when making sound decisions, balancing facts, priorities, and possible outcomes.
• Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
• Skilled in interpreting policies and procedures to proactively resolve issues
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
• Ability to use discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.

Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride, and endless opportunity to live, learn, and grow. Join us and contribute to our culture.

Additional Information:

• To learn more about Purdue’s benefits summary CLICK HERE https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/pdf/summaries/2023/Benefits-summary-Admin-Op-2023.pdf
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period

Career Stream

Professional 2
Pay Band S065
Job Code #20002358

Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/staffpb.php

EOE / AA:
Purdue University is an EOE/AA employer.