What are the responsibilities and job description for the Executive Assistant position at Van Rooy Properties?
Company Description Van Rooy Properties, part of Van Rooy Companies, is a real estate organization specializing in property management, restoration, and development across the Midwest and beyond. The company manages a diverse portfolio that includes conventional and affordable housing, multi-family communities, single-family homes, urban and suburban projects, and commercial properties. Its restoration division provides rapid-response services for residential, commercial, and multi-family clients, handling fire and smoke restoration, water extraction and drying, and general contracting. The development team focuses on suburban apartment complexes, historic renovations, adaptive reuse of schools and warehouses, retail and office space, and repositioning underperforming assets. Van Rooy’s management teams emphasize quality service, efficient operations, and a hands-on, owner-minded approach to maintaining properties at high standards.
Position Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the executives. The ideal candidate will be proactive, an excellent problem solver who excels at communication, organization, and planning, comfortable managing a variety of responsibilities, and has technical prowess.
This role is a good fit if you are the kind of person that enjoys being the person who holds everything together behind the scenes.
Key Responsibilities
· Coordinate internal meetings and agendas for executives
· Handle confidential records and sensitive information with professionalism and discretion
· Assist in owner’s personal assets i.e., insurance, deeds, legal documents
· Execute expense reports for executives
· Prepare reports, presentations, and business documents
· Coordinate travel arrangements and itineraries for executives when necessary
· Track key tasks, deadlines, and follow-ups for leadership
· Identify opportunities to improve administrative workflows and efficiency
Required Skills and Qualifications
· 3 years of administrative, executive assistant, or office management experience
· Secondary education or equivalent experience
· Proficiency in Microsoft Office, including Word, Excel, and Outlook