Payroll Records Clerk

Department:                               Sheriff - Detention

Position Control Number:           0418-183

FLSA Status:                              Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:       No

Opening Date:                            September 4, 2026                            

Closing Date:                             September 10, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Responsible for the preparation and processing of payroll and timekeeping for Detention employees and preparation of related reports.

ESSENTIAL JOB FUNCTIONS:

• Enters the time and attendance reports into the computer for each employee based on information submitted by supervisors.
• Verifies the availability of leave time for staff prior to reporting usage on payroll report.
• Prepares payroll sheets and leave time reports for the payroll office.
• Enters holidays used by employees into computer records and holidays used on holiday reports for Payroll.
• Calculates over-time earned by employees; enters these hours into the computer and on payroll reports.
• Prepares monthly payroll recap reflecting hours worked and leave time used for verification by employees and supervisors.
• Distributes payroll checks to staff; ensures receipt is verified.
• Calculates lump payout of accumulated leave time for terminating employees.
• Maintains payroll hours worked for grants; prepares a report reflecting amount used and amount remaining.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Inputs any salary changes or termination of employees into the system.
• Performs other related duties as required.

PERSONNEL SUPERVISED:  None

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Good knowledge of standard payroll principles and practices.
  • Good knowledge of Pulaski County policies and procedures concerning payroll and leave time calculation and record keeping.
  • Ability to perform complex mathematical computations quickly and accurately.
  • Ability to prepare complex numerical reports.
  • Ability to establish and maintain detailed record-keeping systems.
  • Ability to attend work regularly and reliably. 
  • Skill in the operation of and data entry into a computer system.
  • Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

• • Visual acuity is necessary for use of the computer screen.
  • Digital dexterity is needed for keyboard operation.
  • Ability to communicate orally in person and by telephone.

EDUCATION AND EXPERIENCE:

Completion of high school including business, math, or related coursework; some experience with maintenance of payroll, time, or related records; or any equivalent combination of experience and training which provides the required skills, knowledge, or abilities.