What are the responsibilities and job description for the Voter Registration Clerk position at Pulaski County Government?
Brief Description
Department: Circuit County Clerk
Position Control Number: 0101-030
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: March 19, 2026
Closing Date: March 31, 2026 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
An Equal Opportunity Employer
JOB SUMMARY: Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.
Essential Job Functions
WORKING CONDITIONS: Duties are performed primarily in a smoking-restricted office environment. Occasional attendance at meetings and functions outside agencies is required. Overtime may be required during election work periods.
Minimum Qualifications
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Requirements
Employment is contingent upon the successful completion of a criminal background check.
Must be a registered voter in the State of Arkansas.
Regular and reliable attendance is an essential function of this position.
#ZR
Summary
ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.
Department: Circuit County Clerk
Position Control Number: 0101-030
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: March 19, 2026
Closing Date: March 31, 2026 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
An Equal Opportunity Employer
JOB SUMMARY: Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.
Essential Job Functions
- Assists the public in the completion of forms for voter registration, ensuring all information listed is correct; issues voter registrations; scans voter registrations and enters them into the state-controlled database, and makes address and name changes in the voter database.
- Processes electronically transmitted voter registrations, address changes, and death notices received from various government agencies; checks for duplicate entries; correct addresses in existing records by signature verification; checks for felony convictions and removes voters when necessary; and notifies registrants by mail.
- Provides general voter information to the public in person, by telephone, and by electronic means, including precinct number, election eligibility, voting locations, absentee regulations and procedures, and election laws; and sends requests for updated information to registrants as needed.
- Assembles and mails out absentee packages that include instructions and ballots; receives absentee ballots, then files marks, logs, and stores them in the ballot box until Election Day; and meets deadlines set by federal law.
- Receives applications for absentee ballots, reviews for completeness, and verifies registration for each applicant.
- Coordinates with representatives picking up ballots for absentee voters, such as nursing home administrators, ensuring both voters and representatives have completed all necessary documentation.
- For each election, generates, assembles, and binds poll books and lists of eligible voters for each voting location, divided into geographic areas.
- Attends naturalization ceremonies and voter registration drives to assist with voter registration of new citizens and answer questions from the general public.
- Follows the National Voter Registration Act in purging inactive registrations from the database after repeatedly attempting to contact voters and sending notifications of cancellation.
- Verifies petitions for elections, ensuring that sufficient were signatures collected, and that candidates and voters are in the proper district.
- Processes early voters during each election, answering questions from poll workers during elections on precinct and ballot styles, and provides general customer service.
- Updates voting history for each registered voter after each election by scanning signed poll books and updating voter databases.
- Updates departmental maps to reflect new streets and subdivision development, annexations, and changes in street addresses assignments; performs file maintenance within the system on street address additions and changes using information from various government agencies; identifies appropriate voter district for each new street; coordinates with other agencies to ensure accuracy; makes changes as necessary.
- Compiles statistical information for state agencies, candidates, private sector companies, and FOIA requests as needed.
- Inputs information received from Election Commission regarding election details, precinct changes, and ballot styles; provides the Election Commission with mandated reports as required by law, and enters election results as provided by Election Commission.
- Assists with training additional staff in accessing voter registration records to enable their assistance during peak election periods.
- Obtains voter registration records from storage as needed.
- Performs other related duties as required.
WORKING CONDITIONS: Duties are performed primarily in a smoking-restricted office environment. Occasional attendance at meetings and functions outside agencies is required. Overtime may be required during election work periods.
Minimum Qualifications
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
- Considerable knowledge of the information and processes required for voter registration.
- Considerable knowledge of election law as it applies to absentee voting.
- Good knowledge of detailed, computerized, and manual record-keeping processes.
- Good Knowledge of Criminal Court rules and the effect of conviction on voting rights.
- Some knowledge of election laws, regulations, and ordinances governing the election process.
- Some knowledge of voter precinct and district boundaries and procedures used to determine boundaries.
- Ability to read and interpret maps and locate addresses.
- Ability to accurately verify the information and locate inconsistencies.
- Ability to maintain detailed record-keeping systems.
- Ability to communicate effectively in writing concerning absentee voting.
- Ability to communicate effectively in writing, over the phone, and via electronic means.
- Ability to provide excellent customer service.
- Ability to maintain discretion regarding privileged information.
- Ability to attend work regularly and reliably.
- Skill in the operation of a computer.
- Skill in the use of Microsoft Word and Excel.
- Skill in the digitization of documents.
- Skill in manipulating file sizes to meet system requirements.
- Digital dexterity is sufficient for the operation of a keyboard and mouse.
- Visual acuity is sufficient for normal office activities, including the use of a computer.
- Ability to communicate effectively orally individually and in groups, in person, and by telephone.
- Ability to stand for extended periods of time.
- Ability to lift and carry loads up to 20 pounds.
Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Requirements
Employment is contingent upon the successful completion of a criminal background check.
Must be a registered voter in the State of Arkansas.
Regular and reliable attendance is an essential function of this position.
#ZR
Summary
ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.