Central Receiving Clerk

Department:                                Circuit County Clerk 

Position Control Number:          0101-027

FLSA Status:                                Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:       No

Opening Date:                             May 28, 2026                           

Closing Date:                              June 3, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Supports Circuit Courts by taking receipt of,  processing, and filing new cases; interacts extensively with attorneys and self-represented litigants, both in-person and remotely.

ESSENTIAL JOB FUNCTIONS:

• Receives paperwork for pleadings, court orders, decrees, and new lawsuits; reviews to ensure all necessary documentation and proper fees are included; inputs into the computer database and uploads digital images of documents received. 
• Receives, processes, and issues civil, domestic relations, and probate complaints; criminal filings; replevins; summons; judgments; garnishments; writs of execution; writs of assistance; writs of possession; writs of Scaire Facias; notices; warning orders; civil and criminal subpoenas; decrees of divorce; and other court orders.
• Reviews to ensure that new cases received meet all requirements and are file-stamped and entered into the computer to assign a case number and division of circuit court or rejects filing as needed; file marks pleadings, receives paper filings, digitizes documents, and uploads images into the computer program. 
• Receives filing fees, inputs payment information into computer designating case number and amount paid, and issues receipts.
• Balances cash and receipt reports daily; submits cash to Accounting Division of Circuit County Clerk's Office.
• Assists individuals in the completion of Domestic Abuse Petitions; ensures all information is provided; assigns a case number and establishes case file.
• Assists attorneys, court staff, and the public at the counter, via telephone, and via electronic means with filing a case and answering questions as they relate to case filing procedures; maintains and monitors the e-filing system to ensure timely approval and processing of filings. 
• Establishes a case and assigns a case number for various filings and presents to judicial offices as needed.
• Completes witness certificates as needed for any witness subpoenaed to testify in a case; assesses appropriate fees to the proper defendant.
• Prepares and files cases for pauper lawsuits if approved by judges; sends notices to citizens.
• Conducts record checks to determine any previous cases and judge assigned.
• Records filing of tax liens and benefit overpayments.
• Provides telephone support to poll workers as needed during major elections. 

SECONDARY DUTIES AND RESPONSIBILITIES:

• Perform any other related duties as required.

PERSONNEL SUPERVISED:  None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Considerable knowledge of legal terminology, the court system, and legal procedures and practices.
  • Considerable knowledge of the procedures involved with and requirements of case filing, court record establishment, and case file preparation.
  • Considerable knowledge of office practices, procedures, equipment, and terminology.
  • Good knowledge of basic mathematics.
  • Ability to establish and maintain an effective record-keeping system.
  • Ability to read and interpret legal documents and statutes.
  • Ability to communicate effectively in writing, over the phone, and via electronic means.
  • Ability to provide excellent customer service. 
  • Ability to count money.
  • Ability to establish and maintain an effective working relationship with the general public, attorneys, other County employees, and outside agencies.
  • Ability to teach staff to digitize documents and manipulate file sizes.
  • Ability to maintain discretion regarding privileged information.
  • Ability to attend work regularly and reliably. 
  • Skill in the operation of and data entry into a computer.
  • Skill in the digitization of documents.
  • Skill in manipulating file sizes to meet system requirements.

PHYSICAL REQUIREMENTS:

• • Ability to stand for long periods of time.
  • Visual acuity is sufficient for normal office activities, including the use of a PC.
  • Digital dexterity is needed for keyboard and mouse operation.
  • Ability to lift and carry up to 25 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or equivalent with advanced training in word processing, data entry, bookkeeping courses, or related fields; some work experience with clerical record-keeping in a legal, court, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.