What are the responsibilities and job description for the Central Receiving Clerk position at Pulaski County Government?
Brief Description
Department: Circuit County Clerk
Position Control Number: 0101-056
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: August 25, 2026
Closing Date: August 31, 2026 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
An Equal Opportunity Employer
JOB SUMMARY: Supports Circuit Courts by taking receipt of, processing, and filing new cases; interacts extensively with attorneys and self-represented litigants, both in-person and remotely.
Essential Job Functions
WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.
Minimum Qualifications
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
Completion of high school or equivalent with advanced training in word processing, data entry, bookkeeping courses, or related fields; some work experience with clerical record-keeping in a legal, court, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Requirements
Employment is contingent upon the successful completion of a criminal background check.
Regular and reliable attendance is an essential function of this position.
Summary
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to humanresources@pulaskicounty.net or call (501) 340-6110.
#IND1
Department: Circuit County Clerk
Position Control Number: 0101-056
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: August 25, 2026
Closing Date: August 31, 2026 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
An Equal Opportunity Employer
JOB SUMMARY: Supports Circuit Courts by taking receipt of, processing, and filing new cases; interacts extensively with attorneys and self-represented litigants, both in-person and remotely.
Essential Job Functions
- Receives paperwork for pleadings, court orders, decrees, and new lawsuits; reviews to ensure all necessary documentation and proper fees are included; inputs into the computer database and uploads digital images of documents received.
- Receives, processes, and issues civil, domestic relations, and probate complaints; criminal filings; replevins; summons; judgments; garnishments; writs of execution; writs of assistance; writs of possession; writs of Scaire Facias; notices; warning orders; civil and criminal subpoenas; decrees of divorce; and other court orders.
- Reviews to ensure that new cases received meet all requirements and are file-stamped and entered into the computer to assign a case number and division of circuit court or rejects filing as needed; file marks pleadings, receives paper filings, digitizes documents, and uploads images into the computer program.
- Receives filing fees, inputs payment information into computer designating case number and amount paid, and issues receipts.
- Balances cash and receipt reports daily; submits cash to Accounting Division of Circuit County Clerk's Office.
- Assists individuals in the completion of Domestic Abuse Petitions; ensures all information is provided; assigns a case number and establishes case file.
- Assists attorneys, court staff, and the public at the counter, via telephone, and via electronic means with filing a case and answering questions as they relate to case filing procedures; maintains and monitors the e-filing system to ensure timely approval and processing of filings.
- Establishes a case and assigns a case number for various filings and presents to judicial offices as needed.
- Completes witness certificates as needed for any witness subpoenaed to testify in a case; assesses appropriate fees to the proper defendant.
- Prepares and files cases for pauper lawsuits if approved by judges; sends notices to citizens.
- Conducts record checks to determine any previous cases and judge assigned.
- Records filing of tax liens and benefit overpayments.
- Provides telephone support to poll workers as needed during major elections.
- Perform any other related duties as required.
WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.
Minimum Qualifications
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
- Considerable knowledge of legal terminology, the court system, and legal procedures and practices.
- Considerable knowledge of the procedures involved with and requirements of case filing, court record establishment, and case file preparation.
- Considerable knowledge of office practices, procedures, equipment, and terminology.
- Good knowledge of basic mathematics.
- Ability to establish and maintain an effective record-keeping system.
- Ability to read and interpret legal documents and statutes.
- Ability to communicate effectively in writing, over the phone, and via electronic means.
- Ability to provide excellent customer service.
- Ability to count money.
- Ability to establish and maintain an effective working relationship with the general public, attorneys, other County employees, and outside agencies.
- Ability to teach staff to digitize documents and manipulate file sizes.
- Ability to maintain discretion regarding privileged information.
- Ability to attend work regularly and reliably.
- Skill in the operation of and data entry into a computer.
- Skill in the digitization of documents.
- Skill in manipulating file sizes to meet system requirements.
- Ability to stand for long periods of time.
- Visual acuity is sufficient for normal office activities, including the use of a PC.
- Digital dexterity is needed for keyboard and mouse operation.
- Ability to lift and carry up to 25 pounds.
Completion of high school or equivalent with advanced training in word processing, data entry, bookkeeping courses, or related fields; some work experience with clerical record-keeping in a legal, court, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Requirements
Employment is contingent upon the successful completion of a criminal background check.
Regular and reliable attendance is an essential function of this position.
Summary
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to humanresources@pulaskicounty.net or call (501) 340-6110.
#IND1