Radiology Administrative Coordinator

At Pueblo Medical Imaging, our operations and physician support teams play a critical role in ensuring seamless coordination between radiologists, hospitals, clinics, and patients. Through accurate communication, efficient workflow management, and strong provider support, you help ensure physicians have the information, scheduling, credentialing, and operational resources needed to deliver timely, high-quality patient care.

We are committed to excellence—not only in diagnostic imaging, but in the systems and partnerships that support it. Our culture is built on accountability, collaboration, professionalism, innovation, and compassionate service. We value team members who are detail-oriented, proactive, and committed to supporting both physicians and patients in a fast-paced healthcare environment.

If you are looking for a role where organization, communication, healthcare operations, and meaningful impact come together, Pueblo Medical Imaging offers more than a job—it offers a career with purpose.

Join us and make an impact every day by supporting the physicians, workflows, and partnerships that help improve care for our patients and communities.

The Physician Operations & Provider Support Coordinator provides operational, scheduling, credentialing, and physician support services to ensure efficient coordination of radiology workflows, critical communications,  and provider relations. This role serves as a central point of coordination between physicians, hospitals, clinic staff, patients, and internal departments while maintaining accurate documentation, supporting compliance processes, and ensuring timely follow-up on operational and administrative matters.

This position plays a key role in supporting radiologists and hospital partners by coordinating schedules, maintaining provider information, facilitating communication regarding reports and addendums, and helping ensure operational continuity across multiple facilities and departments.

Essential Functions & Responsibilities

• Review reports and verify provider and referral information prior to communication of patient results.
• Document physician and clinic communications accurately within internal systems and patient records.
• Troubleshoot and resolve discrepancies related to referrals, reports, addendums, scheduling, and billing reconciliation.
• Coordinate biopsy result follow-up processes, including provider outreach and documentation tracking.
• Process and assign medical, billing, and biopsy addendums through PowerScribe while monitoring completion status and ensuring timely resolution.
• Maintain and track outstanding addendums and follow up with physicians, clinic staff, and departments as needed.
• Assist with physician scheduling distribution and maintain accurate on-call schedules, hospital contact lists, and provider coverage information.
• Communicate scheduling updates and coordinate changes with hospitals, radiology departments, physicians, and administrative teams.
• Coordinate physician candidate interviews, including scheduling, travel arrangements, itineraries, reimbursements, and related logistics.
• Support physician recruiting initiatives, presentations, outreach efforts, onboarding activities, and special projects.
• Assist with physician licensing and credentialing by compiling documentation, processing applications, tracking expirations, and coordinating follow-up with physicians, HR, hospitals, and licensing agencies.
• Maintain confidential physician, patient, credentialing, and operational information in accordance with HIPAA and organizational standards.
• Support operational improvement initiatives and assist leadership with administrative and workflow-related projects.
• Provide general administrative and operational support to physicians, leadership, and hospital partners as assigned.

Qualifications

• Background in healthcare administration, business operations, or provider relations preferred.
• Experience supporting physicians, healthcare operations, credentialing, scheduling, or provider relations preferred.
• Knowledge of radiology workflows and medical terminology preferred.
• Proficiency in Medinformatix, PowerScribe, Microsoft Office Suite, and administrative software systems.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain professionalism, discretion, and confidentiality with sensitive information.
• Strong problem-solving and customer service skills with the ability to communicate effectively with physicians, hospitals, clinics, and internal teams.

• Background in healthcare administration, business operations, or provider relations preferred.
• Experience supporting physicians, healthcare operations, credentialing, scheduling, or provider relations preferred.
• Knowledge of radiology workflows and medical terminology preferred.
• Proficiency in Medinformatix, PowerScribe, Microsoft Office Suite, and administrative software systems.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain professionalism, discretion, and confidentiality with sensitive information.
• Strong problem-solving and customer service skills with the ability to communicate effectively with physicians, hospitals, clinics, and internal teams.

• Ability to manage stress appropriately.
• Ability to manage time efficiently.
• Ability to handle multiple projects and prioritize effectively.
• Ability to work alone and/or with others effectively.
• Ability to work in close proximity to others in a medical office environment.
• Possess common sense understanding to carry out instructions furnished in written, oral and diagram form.