Freelance Business Affairs Manager

At Saatchi we believe in creating ideas that can live anywhere. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the Clients we service.

Saatchi & Saatchi currently maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.

Saatchi & Saatchi currently has a full-time temporary opportunity for a Freelance Business Affairs Manager based out of New York.

The Freelance Business Affairs Manager for Print Production and Digital will be responsible for overseeing the entire lifecycle of jobs from initiation to closure. This includes the opening of jobs, creation of estimates, managing job progress, running reports, analyzing costs, reviewing invoices, and ensuring all jobs are closed out accurately. The role requires a high level of attention to detail, excellent organizational skills, and a deep understanding of print production and digital workflows.

• Job Opening & Estimates:
• Open new jobs in the system for print production and digital projects.
• Work closely with internal teams to create accurate and detailed job estimates.
• Ensure all relevant information and resources are considered for each job before the opening process.
• Job Tracking & Invoice Review:
• Monitor the progress of ongoing jobs, ensuring they stay on schedule and within budget.
• Run and review reports to assess posted invoices for accuracy and completeness.
• Collaborate with vendors and suppliers to clarify discrepancies and resolve invoice-related issues.
• Cost Analysis & Reporting:
• Provide detailed job analysis and regularly track project costs against initial estimates.
• Prepare and review job cost summaries and reports for management.
• Identify potential overspend situations and alert management for corrective action.
• Provide recommendations for cost-saving measures or efficiency improvements.
• Job Close-out:
• Ensure that all jobs are closed out correctly, confirming that final invoices, job summaries, and necessary documentation are complete.
• Ensure proper archiving of job files for future reference.
• Communication & Collaboration:
• Act as a liaison between different teams (creative, production, finance) to ensure that jobs are progressing according to expectations.
• Communicate effectively with vendors and suppliers to maintain cost-effective operations.
• Address any issues or concerns promptly, providing solutions that align with company standards and client expectations.
• Other duties as assigned.

• 3-5 years of experience in business affairs, print production, or a similar role.
• Strong understanding of print production and digital processes, including cost estimation and invoicing.
• Excellent analytical skills with the ability to generate and interpret reports.
• Exceptional organizational and multitasking abilities.
• Proficiency in Microsoft Excel and other reporting tools; experience with project management software is a plus.
• Strong attention to detail and the ability to identify discrepancies or overages.
• Excellent communication and people skills, with the ability to work cross-functionally.
• Must be able to work independently and as part of a team.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Ability to adapt to changing environments and priorities in a fast-paced industry.

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. 

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.  Our benefits package includes medical coverage, dental, vision, disability, 401K,  as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.  All your information will be kept confidential according to EEO guidelines. 

Compensation Range: $<> - $<> <>. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be <>.