Administrative Assistant I - Office Services

Closing Date to Apply: August 6th, 2026 @ 5 pm PST

Salary: $27.57 to $41.46 hourly

Midpoint: $34.51 hourly

Grant PUD posts the full salary range for each position. The midpoint is provided as a reference point and is not a guaranteed starting pay. Starting pay is based on job-related factors such as qualifications, experience, skills, internal alignment, and organizational needs. Most new hires are typically placed between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

First review of applications will occur on July 30th, 2026; however, applications received after this date may be considered if needed Applicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration.

The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law.

Position Summary

Under general supervision, this position provides administrative and operational support for the office services function by serving as the primary point of contact and coordinator for the Office Services department. This role ensures the efficient and accurate execution of daily business operations, including mail services and print shop functions. Responsibilities include monitoring and maintaining office equipment to ensure optimal performance, coordinating print production requests, and ensuring the timely delivery of completed materials. The position also collaborates with internal departments to process customer correspondence and acts as the primary liaison for the organization’s contracted courier service.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Coordinate and administer district-wide office services operations, including mail, courier, print, office supply, and related administrative support services, ensuring efficient, timely, and customer-focused service delivery.
• Serves as the department's subject matter expert for mail, courier, print and office services operations.
• Coordinate district-wide mail, courier, and package delivery services, including maintaining mailstop directories, courier schedules, and related reference materials.
• Monitor office services equipment performance; coordinate maintenance and repairs, troubleshoot operational issues, and recommend equipment replacement as needed.
• Manage print shop operations by coordinating, producing, and delivering printed materials, including copying, binding, laminating, and other document services.
• Monitor office services equipment performance; coordinate maintenance and repairs, troubleshoot operational issues, and recommend equipment replacement as needed.
• Administer office services vendor relationships, including coordinating contracted courier services and verifying and processing invoices, permits, and fees for USPS, FedEx, UPS, and other service providers.
• Maintain office services resources, including the department SharePoint site, operational documentation, and inventory records.
• Manage inventory, ordering, and distribution of office supplies and employee recognition items to support organizational operations.
• Complete authorized purchases using a procurement card and reconcile monthly transactions in accordance with established financial procedures.
• Coordinate work across multiple departments and external vendors to ensure efficient delivery of office support services.
• Independently prioritize workload, resolve operational issues, and respond to changing business needs while meeting established deadlines.
• Provide training, guidance, and technical support to employees on office services processes, equipment, and procedures.
• Identify, recommend, and implement process improvements that enhance operational efficiency, customer service, and quality.
• Perform a variety of administrative support duties, including scanning, copying, filing, data entry, and records maintenance.
• Foster positive working relationships by providing professional, responsive, and customer-focused service to internal and external stakeholders.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & Procedures.
• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Actively participate in all aspects of our safety program, including but not limited to:
  • Following all safety policies and procedures.
  • Alerting supervisors and coworkers to unsafe or hazardous working conditions.
  • Reporting any safety incidents or close calls within 24 hours to your supervisor.
  • Accepting feedback from supervisors and coworkers regarding your own safety performance.

Required Qualifications (Education, Experience, Licenses & Certifications):

• High school diploma or GED equivalent.
• Two (2) years of administrative support experience.
• Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).

Preferred Qualifications (Education, Experience, Licenses & Certifications):

• Associate degree in business administration or a related field.
• Familiarity with scheduling software, document management systems, or other office platforms.

Other Knowledge, Skills & Abilities

• Basic knowledge of general office operations and administrative procedures.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
• Effective written and verbal communication skills.
• Ability to follow established procedures and seek guidance when needed.

Physical Requirements

• Position may be eligible for hybrid work arrangement: ☐Yes ☒No
• Majority of work is performed in a standard office setting.
  • Will perform work onsite at the locations of the assigned Business Units
• Typical shift of employees in this position: ☒8 hours ☐9 hours ☐10 hours ☐12 hours

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas. 

Salary : $28 - $41