What are the responsibilities and job description for the Secretary/Bookkeeper position at Public Schools of Robeson County?
DATE: December 10, 2025
POSITION: Secretary/Bookkeeper (11 months yearly)
SALARY: (Grade 56) - $2,785.12 monthly – Starting Salary
DEADLINE DATE FOR RECEIVING APPLICATIONS: December 23, 2025
WORK LOCATION: Pembroke Elementary School
GENERAL DUTIES:
- To ensure the smooth and efficient operation of the office so that the school’s maximum positive impact of the Education of children can be realized.
- Prepares and maintains monthly payrolls for all school employees.
- Assures that all school funds are properly received and disbursed while maintaining accurate records.
- Maintains a daily attendance record for all employees.
- Secures and assigns substitutes and maintains proper records for payroll.
- Verifies leave balances annually.
- Maintains financial records and accepts responsibility for state, local, federal and other allotments.
- Ensures expenditures do not exceed the school allotments.
- Generates requisitions and purchase orders; maintains inventory of supplies.
- Verifies invoices against purchase orders.
- Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required.
- Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students.
- Greets visitors, parents, volunteers, etc. and directs them to their intended destinations.
- Completes forms, permits, reports, notices, or form letters with designated routine information as needed.
- Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports, and other materials.
- Distributes intra-office and general delivery mail.
- Serves as a liaison between employees and payroll specialist to help answer payroll related questions.
- Performs other such tasks as assigned by supervisor.
QUALIFICATIONS:
- High School Diploma.
- Post-secondary study in Business/Office Management preferred.
- Working knowledge of basic office procedures and the operation of common office equipment and machines which includes computers.
- Bookkeeping and clerical experience required.
- Knowledgeable of Accounts Receivable/Accounts Payable.
- Proficient in Excel, Word, and the Internet.
- Ability to work with people; strong interpersonal skills.
- Willingness to work as part of a team.
Salary : $2,785