Secretary to the Prinicpal-Middle School

SECRETARY         

QUALIFICATIONS:

1. High school diploma, at a minimum. Some college preferred.
2. Minimum of two (2) years of successful secretarial experience preferred.
3. Possesses excellent keyboarding, clerical, computer and communication skills.
4. Possesses effective interpersonal skills and realizes the importance of maintaining positive public relations with students, parents and staff.
5. Works cooperatively with others.
6. Exhibits a pleasant, positive attitude and caring demeanor.
7. Shows willingness to learn new things.
8. Demonstrates confidentiality in handling student and family information and ability to keep accurate records.
9. Shows a willingness to ask questions, when necessary.
10. Demonstrates initiative and excellent work habits (attendance, punctuality, responsibility).
11. Additions to the above qualifications as the board of education deems appropriate.

REPORTS TO:  Middle School Principal

PRIMARY FUNCTION:  Serves as secretary to the Middle School Principal

PERFORMANCE RESPONSIBILITIES

1. Coordinates the operation of the middle school office.
2. Answers the principal’s telephone, answers the general office telephone in a timely manner, and provides assistance at the front counter.
3. Welcomes students, parents and general public to the building in a pleasing and courteous manner and provides assistance as needed.
4. Utilizes good communication skills with parents, staff and students as necessary.
5. Receives, sorts and disperses mail (incoming and outgoing).
6. Types and photocopies a variety of materials.
7. Maintains supplies and office machinery (copier, risograph, forms, etc.)
8. Provides secretarial assistance for teaching staff.
9. Assists Principal with scheduling and preparation for parent teacher conferences.
10. Maintains accurate staff attendance records, including collecting timesheets from hourly staff.
11. Assists with maintaining accurate student attendance records.
12. Maintains and monitors student immunization records and all related correspondence and reports.
13. Generates and maintains various reports, including those for substitute teachers, teacher attendance, staff professional development, and volunteer involvement as necessary.
14. Maintains information and coordinates the full-time equivalent (FTE) count of students.
15. Prepares financial and other reports as directed by the building principal.
16. Maintains a proper filing system to provide appropriate information regarding all phases of responsibility involving the operation of the school.
17. Assists in distributing student medications and maintaining medication records in accordance with current District policies and procedures.
18. Assists in the care of ill or injured students and contacts parents as necessary.
19. Assists with the school lunch program as directed by the school principal, including processing free and reduced lunch applications in a timely manner.
20. Maintains sports physicals and runs eligibility report.
21. Maintains and distributes building keys to appropriate staff members.
22. Informs the building principal of any problems that may arise concerning the resp

 Wage:

 8 hours per day, starting at $16.07 per hour.  

The District will not discriminate against any person based on race, color, national origin, ethnicity, religion, sex (including pregnancy, gender identity, and sexual orientation), height, weight, marital status, age, disability, genetic information, veteran status, military service, or any other legally protected class.  The Board reaffirms its long-standing policy of compliance with all applicable federal and state laws and regulations prohibiting discrimination.Any questions concerning discrimination should be directed to the Title IX Coordinator, Public Schools of Petoskey, 1130 Howard Street, Petoskey, MI  49770, or phone (231) 348-2100.