Project Manager - DOHMH

Company Overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC Health Department) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.   

With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but their work will be supervised by NYC Health Department.  This is a grant-funded position ending in November 2027. 

Within the NYC Health Department this position will report to the Bureau of Immunization (BOI) and will work closely with the Bureau of Emergency Field Operations (BEFO).  The mission of BOI is to prevent the occurrence and transmission of vaccine-preventable diseases through immunization. While the mission of BEFO is to coordinate and plan for emergency field responses including mass prophylaxis, canvassing, quarantine, and radiation exposure screening.  

Job Description:

DOHMH has an opening for a Project Manager to support the planning, development, and implementation of a vaccine appointment scheduling and vaccination management system for use during public health emergencies. The Project Manager will support agency-wide emergency preparedness and response efforts by managing the development of a scalable, user-centered, and operationally sound vaccination system solutions that can be rapidly deployed during outbreaks, pandemics, or other large-scale public health events.  

Duties:

• Manage the planning, development, and implementation of a vaccine appointment scheduling and vaccination management system for use during public health emergencies.
• Manage project scope, timelines, milestones, risks, and deliverables to ensure on-time and effective execution.
• Coordinate cross-bureau stakeholders, including IT, operations, subject matter experts, legal, procurement, and external vendors or partners.
• Translate emergency response and operational needs into clear functional and technical system requirements.
• Support evaluation of system solutions, including build vs. buy options, integrations, scalability, and sustainability.
• Develop and maintain project documentation, status reports, workflows, and post-activation or after-action summaries.
• Support system testing, readiness activities, training, and rapid deployment during emergency response activations.

 Qualifications:

• A master’s degree in public health, public administration, information systems, project management, or a related field; or a bachelor’s degree with at least two years of relevant professional experience.
• Demonstrated experience managing complex projects, preferably in public health, emergency preparedness, health IT, or government settings.
• Experience supporting vaccination programs, emergency response operations, or large-scale public health initiatives.
• Familiarity with appointment scheduling systems, data systems, or digital tools used in healthcare or government.
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.  

Additional Desired Qualities: 

• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information. 
• Experience managing project risk and preparing presentations to executives.
• Experience supporting budget management activities.
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines. 
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint. 

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.

 Additional Information: 

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. 

We look forward to learning more about you!  

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilitnies, LGBTQIA individuals, and veterans.