Tax and Compliance Program manager/ Analyst

Position Summary

• The individual is responsible for ensuring client We Care remains in good legal regulatory and financial standing while supporting effective governance and day-to-day operations.
• This role owns nonprofit compliance filings vendor oversight and operational coordination and serves as a key liaison between the Board of Directors third-party service providers and client
• This is a hands-on independent role suited for an experienced nonprofit professional with strong judgment attention to detail and comfort operating as the operational backbone of a small but highly regulated organization. Workload may vary throughout the year based on regulatory filing deadlines board meetings and fundraising events.
• This position is Hybrid Willis Tower

Key Responsibilities

Core Responsibilities

• Nonprofit Compliance Legal Operations
• Ensure ongoing compliance with federal and state nonprofit laws and regulations
• Prepare manage and file required documentation with the IRS and State of Illinois including annual filings and registrations
• Coordinate preparation and submission of IRS Form 990 and related schedules
• Maintain records governing documents policies and compliance calendars including bylaws board resolutions and governance documentation
• Maintain charitable registration and required filings with applicable state authorities
• Maintain and manage an annual compliance calendar to ensure all regulatory and governance deadlines are met
• Monitor regulatory changes that may impact nonprofit operations and advise the Board as needed
• Coordinate with legal counsel accountants and auditors or other similar parties
• Support annual audits and ensure timely resolution of findings

Financial Administration Controls

• Maintain accurate financial records and oversee bookkeeping activities using tools such as QuickBooks
• Manage bank accounts payments and financial processes within Board-approved controls
• Ensure appropriate financial controls and documentation are maintained for all financial transactions
• Prepare financial summaries and reports for the Board of Directors
• Support budgeting forecasting and cash flow tracking

Governance Board Support

• Schedule and coordinate Board and committee meetings
• Prepare agendas materials minutes and follow-up action items
• Support governance best practices and Board compliance obligations
• Ensure proper documentation of Board decisions and approvals

Vendor Program Oversight

• Manage relationships with third-party vendors supporting grant administration and disbursements
• Monitor vendor performance contracts and compliance with agreed-upon processes

Fundraising Operations

• Support operational execution of the organizations fundraising activities and events
• Coordinate with vendors and Board members to ensure smooth execution of fundraising initiatives
• Ensure accurate financial reporting of fundraising activities