What are the responsibilities and job description for the Legal Assistant - Commercial Real Estate position at PTR Global?
Job Description: Legal Assistant (Transactional and Commercial Real Estate)
Position Overview:
- An experienced Transactional and Commercial Real Estate Legal Assistant to join client’s growing practice.
- Looking for a proactive, detail-oriented professional who thrives in a fast-paced environment, anticipates the needs of the attorneys they support, and takes pride in providing exceptional client service.
- As a member of client’s Transactional and Real Estate Practice Group, you will support attorneys and paralegals in a variety of sophisticated matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing matters, corporate governance, and general business transactions.
Key Responsibilities:
Manage attorney and paralegal calendars, including scheduling client meetings, conference calls, closings, and other transactional matters.
- Prepare, revise, format, proofread, and finalize correspondence, agreements, closing documents, entity formation documents, and other transactional materials.
- Maintain a high level of competency in Microsoft Word, including document formatting, styles, tables of contents, redlines, and document comparison.
- Open new client matters and assists with conflict checks and client intake procedures.
- Organize and maintain electronic and physical client files.
- Coordinate due diligence efforts, including obtaining corporate records, certificates of good standing, UCC searches, title commitments, surveys, zoning reports, and other transaction related materials.
- Assist attorneys and paralegals with acquisitions, dispositions, financing transactions, leasing matters, and entity formation projects.
- Prepare and coordinate signature packages, DocuSign envelopes, closing binders, and post-closing documents.
- File and record documents with Secretaries of State, county recording offices, and other governmental agencies.
- Draft, review, and coordinate outgoing correspondence, overnight deliveries, courier packages, and client communications.
- Manage attorney email inboxes and assist with prioritization of communications and workflow management.
- Assist with monthly billing by reviewing prebills, processing edits, coordinating attorney approvals, and helping ensure timely completion of monthly billing deadlines.
- Prepare, edit, and format PowerPoint presentations and other client facing materials.
- Coordinate travel arrangements, meeting logistics, and conference registrations as needed.
- Communicate professionally with clients, lenders, title companies, governmental agencies, opposing counsel, and other third parties.
- Assist attorneys, paralegals, and colleagues with additional projects and responsibilities as needed.
Qualifications Required:
Minimum of three (3) years of recent experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice.
- Exceptional organizational skills and attention to detail.
- Excellent proofreading, written communication, and verbal communication skills.
- Strong ability to manage multiple priorities and deadlines in a fastpaced environment.
- Ability to exercise sound judgment, maintain confidentiality, and work independently.
- Proficiency in Microsoft Office Suite, particularly Microsoft Word, Outlook, Excel, and PowerPoint.
- Strong interpersonal skills and ability to build effective working relationships with attorneys, staff, clients, and third parties.
Requirements added by the job poster: 3 plus years of Legal Services experience