Executive Assistant - IV

Position: Executive Assistant - IV
Location: Bernards, New Jersey
Duration: Contract
Job ID: 171132

Job Overview:

This hybrid role involves providing high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and acting as a liaison across global teams. The position requires a proactive individual capable of handling intricate projects, ensuring effective communication, and supporting a fast-paced environment. The role is a contract position with a strong goal of conversion to a full-time employee.

Responsibilities:

• Directly support the Vice President in day-to-day execution with long-term considerations in mind.
• Manage the executive calendar, anticipating issues and maintaining confidentiality.
• Partner with the VP on time management and structured, flexible scheduling.
• Act as an additional point of contact for the VP's office and manage partner contacts.
• Coordinate travel arrangements and planning across internal functions.
• Process and maintain expense reports.
• Ensure adherence to organizational policies and procedures.
• Screen and prioritize internal and external communications.
• Schedule and arrange meetings, appointments, and prepare agendas.
• Resolve meeting room logistics and provide audio/video support for team meetings and town halls.
• Assist with team recognition programs and manage shared drives and channels.
• Support leadership team on project administration as needed.
• Coordinate events to encourage employee engagement at the Basking Ridge Hub.
  

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites.
• Knowledge of collaboration tools like Slack.
• Exceptional organizational, multitasking, and problem-solving skills.
• Superior written, verbal, and listening communication skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Experience managing sensitive and confidential information.
  

• Strong time management skills and ability to prioritize competing priorities.
• Experience coordinating complex global teams.
• A passion for turning ambiguity into order.
  

• Desired: Bachelor's degree.

About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit www.ptrglobal.com

At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to:

• Pay any fee to be considered for, submitted to, or selected for any opportunity.
• Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process.
• Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

Pay Range: $45hr - $50hr on w2

The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.

If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at 1 214-740-2424. To report any concerns, please email us at legal@pinnacle1.com