Executive Assistant I

Position: Executive Assistant I
Location: Must Reside: Seattle, WA 1001- Fully Remote
Duration: Contract- 2 years
Full Time W2 with benefits
Pay Range: $ 37.00 - $39.40
Job ID: 172390

Job Overview:

We are seeking an exceptional and highly organized Executive Assistant (Contractor) to provide direct administrative support to a team of five senior executives. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work.

Responsibilities:

• Proactively manage complex, dynamic schedules for five senior executives, including scheduling and confirming meetings, managing time zone differences for global calls, and resolving scheduling conflicts.
• Serve as the communication gatekeeper by screening and prioritizing emails, calls, and other correspondence.
• Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences.
• Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives' schedules and preferences.
• Prepare detailed travel briefings with all necessary documents and contacts.
• Handle administrative tasks such as filing, record-keeping, and office supply management to ensure smooth office operations.
• Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies.
• Coordinate and assist with PowerPoint presentations and town hall meetings in addition to regular Executive Assistant duties.
  

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• 3 years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting.
• Exceptional organizational skills with a keen attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
• Strong problem-solving skills and the ability to anticipate needs and potential challenges.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Demonstrated ability to manage intricate scheduling and project components accurately and efficiently.
• Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment.
• Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders.
• Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.

About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit www.ptrglobal.com

At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to:

• Pay any fee to be considered for, submitted to, or selected for any opportunity.
• Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process.
• Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

Pay Range: $37.00 - $39.40

The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.

If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at 1 214-740-2424. To report any concerns, please email us at legal@pinnacle1.com