What are the responsibilities and job description for the ADMINISTRATIVE RECEPTIONIST position at PTI?
At PTI we pride ourselves on our high employee retention. We encourage a “we” attitude and provide a culture in which employees can continually learn and grow. We are an innovative company that looks for exceptional people who embrace change and challenges.
PTI is currently searching for a candidate to fill the role of Receptionist/Administrative Assistant. The right candidate will have experience managing all aspects of a front desk reception area, and will be the first contact that customers, vendors and other candidates will have with our organization. The position will also provide administrative support to Executive Management, including accounting and human resources as needed.
RESPONSIBILITIES
- Answer incoming calls, screen and route appropriately
- Check general voicemail daily
- Distribution of incoming faxes
- Greet, screen and manage visitors to PTI professionally
- Maintain and distribute visitor badges accordingly
- Maintain customer sign-in | sign-out in SignIn App
- Coordination of all incoming and outgoing mail, as well as front desk deliveries
- Process incoming checks in Cash Prelist
- Purchase office supplies
- Keep mail room and supply closet clean and stocked with office supplies
- Maintain postage meter (funds, supplies, updates)
- Create purchase orders (postage meter, office supplies, vending supplies etc)
- Process Visitor Notifications
- Email tour notifications to all staff
- Catering for in-house meetings, customer visits
- Set-up and clean-up of catering in conference rooms
- Maintain conference room calendar in Outlook (when required)
- Post customer visits on intranet and lobby monitors
- Greet potential new hires and advise HR of candidate and new hire arrivals
- Record and manage Out-Of-Office and Employee Vacation Calendars
- Maintain SignIn with updates and visitor reports
- Maintain employee mailboxes in mail room
- Responsible for notifying Maintenance team of building issues (as reported)
- Oversee cleanliness of front lobby
Benefits Include:
- 401 K plan
- Medical, Dental and Vision Insurance
- 11 Paid Holidays
- Short -Term & Long -Term Disability
- Vacation time, Personal time