Office Administrator

Job Overview
Provoke Health and Functional and Holistic Medicine clinic is seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. Your energetic approach and excellent communication skills will help foster a productive work environment, support team collaboration, and enhance overall office functionality. This position offers an exciting opportunity to showcase your multitasking prowess, oversee administrative processes, and contribute to the success of our organization. The ideal candidate is proactive, detail-oriented, and passionate about creating an organized, welcoming workplace.

Duties

• Support medical office management tasks, including appointment scheduling and patient record keeping
• . Daily office operations, including fronT desk responsibilities and multi-line phone systems to ensure seamless communication.
• Oversee schedule management for team meetings, appointments, and events; coordinate calendars efficiently to optimize productivity.
• Handle vendor management by coordinating with suppliers and maintaining strong professional relationships.
• Support human resources functions such as onboarding new employees, and maintaining personnel records.
• Assist with office supply inventory to keep operations within budget and well-stocked.
• Organize filing systems—both digital and physical—to ensure easy access to essential documents.
• Maintain excellent phone etiquette while managing front desk duties and providing exceptional customer service to visitors and callers.

Experience

• Proven experience in office administration or office management roles with a strong background in clerical tasks.
• Supervising experience demonstrating leadership skills in managing teams or administrative staff.
• Proficiency in QuickBooks for accounting tasks such as invoicing, expense tracking, and payroll processing.
• Demonstrated ability in event planning for meetings, company events, or training sessions.
• Strong organizational skills with experience managing schedules, calendars, and multiple priorities simultaneously.
• Knowledge of vendor management processes including negotiating contracts and maintaining supplier relationships.
• Familiarity with human resources procedures such as onboarding, employee records management, and payroll administration.
• Experience working in medical or healthcare office environments is a plus but not required.
• Excellent communication skills—both verbal and written—and the ability to handle multiple tasks with professionalism and efficiency. Join us as an Office Administrator to bring energy, organization, and excellence into our workplace! Your proactive attitude will help us thrive while supporting our team’s success every step of the way.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• Employee discount

Work Location: In person

Salary : $22 - $25