What are the responsibilities and job description for the People & Culture Generalist position at Providence Marriott Downtown?
People & Culture Generalist (Part-Time)
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Department: People & Culture
Reports To: Director of People & Culture
Schedule: Part-Time (20-25 hours/week)
Position Overview
The Part-Time People & Culture Administrator supports the day‑to‑day operations of the People & Culture Department and plays an essential role in creating a welcoming, supportive, and engaging workplace. This position is responsible for onboarding, training coordination, associate relations, compliance, HR administration, and helping sustain a strong culture throughout the hotel.
Key Responsibilities
Onboarding, Training & Development
- Prepare employees for assignments by coordinating and conducting orientation programs.
- Assist with screening potential employees and coordinating interviews.
- Track and maintain training records, certifications, and departmental compliance documentation.
- Support department leaders by identifying training needs and assisting with scheduling.
- Maintain updated job descriptions and job requirements across all departments.
Associate Relations & Culture
- Nurture a positive working environment and support People & Culture culture‑building initiatives.
- Coordinate employee recognition programs, celebrations, and engagement events.
- Assist with employee relations counseling and exit interviews.
- Support the monitoring of the employee evaluation program and recommend revisions as needed.
- Build partnerships with local agencies and foster community involvement initiatives.
HR Operations, Benefits & Compliance
- Administer employee benefits programs, including life, health, dental, vacation, sick time, leaves of absence, and EAP resources.
- Maintain strict compliance with federal and state employment regulations.
- Handle confidential employee information with professionalism and discretion.
- Maintain accurate HR files, records, and internal databases.
- Coordinate HR projects such as surveys, audits, meetings, and reporting.
Payroll & Administrative Support
- Process bi‑weekly payroll, including collecting timesheets, reviewing punches, and tracking associate changes.
- Prepare HR documents, communication materials, and reports as needed.
- Provide administrative support to the Director of People & Culture and assist with special projects.
Recruitment & Staffing Support
- Consult with department managers to identify staffing needs and preferred qualifications.
- Post job openings, manage candidate flow, and ensure timely communication throughout the hiring process.
Safety, Reporting & Compliance
- Investigate workplace accidents and prepare reports for insurance carriers.
- Track safety-related documentation and support property‑wide safety initiatives.
Other Duties
- Perform other related tasks as assigned to support the success of the department and hotel.
Qualifications
- Experience in Human Resources, People & Culture, or hotel operations preferred.
- Strong interpersonal skills with a welcoming, approachable demeanor.
- Excellent organization, communication, and multitasking skills.
- Able to maintain confidentiality and exercise sound judgment.
- Working knowledge of employment law is a plus.
- Proficiency in Microsoft Office; comfortable learning new HR systems.
- Passion for hospitality and associate engagement.