Admission and Housing Coordinator

Department: Academic Affairs and Student Life

Job Status: Full-Time

Reports to: Associate Director of Recruitment and Admissions

FLSA: Non-Exempt

Work Schedule: 40 hours week, likely additional hours during move-in and move-out

The Admission and Housing Coordinator is a member of the administrative staff and reports to the Associate Director of Recruiting and Admissions. The Admissions and Housing Coordinator has responsibility for support of programs directly related to prospective and current students at both Virginia Theological Seminary (VTS) and The General Theological Seminary (GTS).

Admissions (Virginia Theological Seminary and The General Theological Seminary)

• Engage prospective students throughout the admissions and enrollment process
• Process admissions files and maintain accurate records
• Schedule admissions visits and assist in executing admissions-related programming at VTS.
• Maintain strict confidentiality in all admissions-related matters.
• Support admissions goals as established by the Associate Director of Recruitment Admissions
• Develop and maintain reports to monitor admissions metrics and outcomes

Student Housing (Virginia Theological Seminary Only)

• Serve as the primary resource for housing information, policies, and guidelines for current and prospective students
• Draft all housing assignments for incoming and current students for approval by the Associate Director of Admissions, Recruiting and Housing; provide finalized assignment lists to relevant departments
• Prepare and distribute welcome packages including keys (dormitory, apartment, and mailbox) and campus maps
• Assist in overseeing student move-ins and move-outs processes; assist in conducting walk-throughs of all student housing at least twice per academic year.
• Schedule fire drills and coordinate safety training for residential students
• Maintain accurate records in AlertAware, adding new students and spouses upon arrival and removing graduating students and families
• Prepare housing agreements; collect housing fees; maintain files of all signed agreements
• Maintain and verify renters' insurance documentation for all students residing in campus housing
• Ensure all required student paperwork is completed before matriculation and maintain onboarding materials

Student Employment (Virginia Theological Seminary Only)

• Partner with staff and faculty to identify and define student employment opportunities; post position descriptions on the HUB.
• Develop and implement student employment policies and procedures.

Qualifications

• Minimum bachelor’s degree or some college and no less than 3 years of higher education experience required.
• Familiarity with the Episcopal Church and discernment processes.
• Familiarity with learning management software required experience with Blackbaud preferred.
• Excellent organizational and communication skills, both written and oral.
• Ability to maintain strict standards of confidentiality.
• Proven ability to work collaboratively with a diverse team of administrative staff, faculty, and students.
• Ability to be self-directed, flexible, proactive and think creatively.
• Close attention to detail, and strong organizational and time management abilities
• Enjoy working with adult students and enjoy working in a collaborative educational environment.
• Proficiency in MS Office, database software, and strong computer skills