What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Protech Fire and Security LLC.?
Administrative Assistant – Fire Alarm & Life Safety
Job Summary:
We are looking for a highly organized Administrative Assistant to support all departments within our fire alarm and life safety company. This position focuses on documentation, data entry, phone support, and general administrative tasks. Strong computer skills, proficiency in Microsoft Office, and experience with QuickBooks are required.
Responsibilities:
- Answer and direct incoming phone calls in a professional and courteous manner
- Assisting employees with travel arrangements, including flights, hotels, and rental cars
- Perform data entry, scanning, and digital file organization
- Maintain accurate project files, inspection reports, and certification records
- Reviewing employee timesheets for accuracy and completeness
- Contacting customers regarding past-due invoices and collections
- Support basic accounting tasks
- Provide administrative support to all departments as neededQualifications:
- Strong computer literacy
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with QuickBooks is a Plus
- Previous administrative experience required
- Excellent attention to detail and accuracy
- Strong communication and organizational skills
- Ability to multitask in a fast-paced environment
- Willingness to learn and adapt to industry-specific processes
Preferred:
- Experience in fire alarm, electrical, construction, or life safety industries
- Familiarity with inspection or compliance documents
Job Type:
- Full-time
- Monday–Friday
- On-site
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $23 - $25