Receptionist / Executive Assistant

Executive Assistant

ProSource Industries specializes in the manufacturing of precision components for Wire Harnesses, Cable Assemblies and Electrical Control Panels for OEM'S. Our commitment to quality, innovation, and customer satisfaction has positioned us as a leader in the industry.

We are seeking a friendly, organized, and proactive Executive Assistant to be the first point of contact for our office and to provide high-level customer service and

administrative support to the HR team. This role also includes assisting job applicants with completing applications and offering translation support for Spanish

and Vietnamese-speaking candidates.

Key Responsibilities:

• Greet and welcome visitors with professionalism and warmth while directing them to their appropriate location.
• Manage the front desk area to ensure a clean and organized appearance.
• Receive, sort, and distribute daily mail and deliveries.
• Coordinate internal meetings rooms, including conference room bookings, agendas, and materials.
• Maintain and manage office supplies, equipment and front desk area.
• Assist walk-in candidates with completing job applications and required documentation.
• Provide verbal and written translation support for Non-English-speaking applicants and visitors.
• Ensure all application materials are complete and submitted accurately.
• Assist employees with forms, Time corrections and/or benefit questions
• Maintain confidentiality and professionalism when handling applicant information.
• Assist employees with completing timesheet corrections and ensure submissions are accurate and timely
• Process PTO request forms, verify eligibility, and maintain updated time‑off records
• Support onboarding tasks such as preparing new‑hire paperwork, collecting required documents, etc.
• Assist with distributing HR forms, updating templates, and keeping internal resources current
• Provide general administrative support, including data entry, filing, and scheduling HR‑related meetings
• Assist AP with invoice entry, data accuracy checks, and timely uploads for the AP/Accounting team

Qualifications:

• Positive attitude and a proactive approach to problem-solving.
• Proven experience in a receptionist or administrative support role.
• Bilingual in English and Spanish (verbal and written) required.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Benefits: 

• Health insurance, retirement plans, and other benefits provided.
• Opportunities for overtime

Equal Opportunity Employer: ProSource Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  Join ProSource Industries and contribute to our mission of delivering superior quality products to our customers while maintaining the highest standards of excellence in manufacturing.

We are the market leader at delivering speed, service, quality and competitive pricing for electrical assemblies. No one outperforms ProSource.
ProSource Industries has been in business since May of 1990. Thirty plus years of being a market leader. We’ve overcome all the market changes… Housing crashes, oil crashes, Covid, etc… Our infrastructure is solid enough to withstand the harshest economic conditions. ProSource has made a point of making risk management a major priority.
The benefit of being in business for 30 years is that we’ve seen so many variations of what our customers need. We’ve seen every initiative under the sun! We’ve also collected an enormous library of tooling. I would be shocked if we don’t have the tools you need to execute your next project.
We are the right fit if you want an expert contract manufacturer to help you plan and manufacturer you next projects. We are happy to connect you with our customer base to verify who we say we are. ALL of our customers stand by us. We are also happy to host you in person or virtually to audit our facility. We are show ready every day, ALL day.
Come check us out. Call, text, email or swing by… we’ll be ready.