Patent Administrative Assistant

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800 lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Patent Administrative Assistant is responsible for providing support to IP attorneys and technology specialists in the Patent Prosecution Department necessary to meet time-driven deadlines in the preparation of client correspondence and the electronic filing of correspondence. The Intellectual Property Administrative Assistant is also responsible for various administrative tasks, including but not limited to calendar management and travel management for attorneys and technology specialists.

Responsibilities

• Support and assist patent attorneys, technology specialists and paralegals in the preparation of correspondence to clients relating to all stages of patent prosecution
• Prepare and file Information Disclosure Statements (IDS), assignments, declarations, and powers of attorney documents with the US Patent and Trademark Office (USPTO)
• Maintain document management system for IDS references
• Accurately create, edit, format and produce Word, Excel, Adobe, and PowerPoint documents
• Update and maintain correspondence in firm document management system (FileSite), electronic file wrapper system (EFW), and client portals, as needed
• Create new business forms
• Complete and submit Expense Forms via Chrome River, prepare check requests, and invoices, and submit in a timely manner
• Other projects and duties as assigned

Qualifications

• Bachelor's Degree required
• One year of experience in a professional services environment
• Professional demeanor and the ability to maintain confidentiality and discretion dealing with sensitive information and client matters
• Meet deadlines with minimal supervision and to work analytically, as well as the capability to work both independently and as part of the team
• Maintain composure in a high-pressure, fast-paced multi-authority environment
• Demonstrate the highest level of confidentiality with client and attorney information
• Excellent prioritization and organizational skills
• Quickly and proactively identify and analyze problems, develop solutions, and deliver results
• Flexibility and willingness to work on various assignments, with various attorneys and staff, including overtime as needed
• Strong written and verbal communication skills
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) as well as comfort with technology and the ability to learn new software and applications

This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $60,000-$65,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.