Executive Assistant to the CEO

Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is crucial in ensuring the smooth operation of the executive office and requires a blend of administrative expertise, exceptional communication skills, and a keen attention to detail. The ideal candidate will be adept at managing multiple tasks simultaneously while maintaining a high level of professionalism.

Responsibilities

• Provide comprehensive executive administrative support to the CEO, including calendar management and scheduling meetings.
• Coordinate and plan events, ensuring all logistics are handled efficiently.
• Manage communications, including phone calls and emails, with a focus on maintaining professionalism and confidentiality.
• Handle project coordination, tracking progress and deadlines effectively.
• Maintain organized filing systems and ensure proper documentation is in place for all office activities.
• Conduct data entry tasks with precision and attention to detail.
• Proofread documents for accuracy and clarity before distribution.
• Utilize Microsoft Office Suite, Google Workspace, and DocuSign for various administrative tasks.
• Provide customer service support as needed, addressing inquiries with a positive attitude.
• Manage front desk responsibilities when required, including greeting visitors and handling multi-line phone systems.

Experience

• Proven experience in an executive administrative support role or as a personal assistant is essential.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent typing skills with strong attention to detail in transcription and data entry tasks.
• Previous office management experience is advantageous, along with clerical experience that demonstrates your ability to handle various administrative functions.
• Exceptional phone etiquette and communication skills are required to interact effectively with stakeholders at all levels. This position offers an exciting opportunity for individuals looking to grow their career while supporting top-level executives in a dynamic environment. If you possess the necessary skills and experience, we encourage you to apply for this pivotal role within our organization.

We are an Equal Opportunity Employer. Reasonable accommodations are available.

Background, credit and drug test performed prior to employment.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000