What are the responsibilities and job description for the Senior Executive Administrative Assistant (Higher Education) position at ProPivotal?
This is a great opportunity for aseasoned Executive Assistant / Senior Administrative Assistantwho already knows how higher education works such as faculty priorities, academic calendars, committee cycles, and the pace/complexity that comes with supporting senior academic leadership. Ideal candidates will have handledhigh-volume, high-stakes calendar management for senior facultyand youre comfortable operating with discretion, precision, and strong judgment in a campus setting.
Key Details
- Title: Executive Assistant / Senior Administrative Assistant
- Location:Cambridge, MA
- Work Arrangement:On-site, MondayFriday9:00 AM5:00 PM
- Pay Rate:$35$38/hour
Your Impact
Youll serve as a true right-hand partner to senior faculty/academic leadershipowning complex scheduling and administrative execution so your leaders can focus on teaching, research, and institutional priorities. This role requires someone who can anticipate needs, manage competing priorities calmly, and thrive in the culture and norms of a university environment. Responsibilities
- Own complex calendar management(frequent changes, competing priorities, confidential meetings)
- Coordinate internal and external meetings with multiple stakeholders (faculty, staff, students, vendors, visiting speakers, committees)
- Draft and proofread professional communication; manage correspondence with discretion
- Maintain organized documentation and systems (files, shared drives, databases/tools as applicable)
Required Qualifications
To respect everyones time, please apply only if you meetallof the following:
- At least 4 years in a higher education environment(as your professional setting)
- Demonstrated complex calendar management experience supporting senior faculty/leadership (multi-party scheduling, frequent changes, high attention to detail)
- Familiarity with committee-driven work and academic processes (events, programs, visiting lecturer logistics, etc.)
Candidates applyingwithout thismeaningful higher education experience likely wont be the right match.
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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
Salary : $35 - $38