Senior Executive Administrative Assistant

Job Title: Program Coordinator II Parole Board - Executive Coordinator

Location: Natick, MA 01760

Duration: Temp - 6 months (26-week assignment)

Pay Range: $39.56/hr (W2)

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Program Coordinator II, Parole Board - Executive Coordinator to join our team. The role provides high-level executive support to the Parole Board Chair and Board Members, manages complex calendars and communications, and handles confidential projects and processes that facilitate parole decision-making and agency operations.

Responsibilities:

• Provide executive liaison support between the Chair, Board Members, and external stakeholders to facilitate the parole decision-making process.
• Serve as gatekeeper for the Chair, including calendar and email management, screening communications, organizing information, and handling calls and visitors.
• Manage the Chair’s daily schedule, prioritize and resolve conflicts, ensure preparation time, and coordinate itineraries and travel logistics.
• Organize and facilitate Chair-sponsored events. Attend meetings and committees as needed. Travel may be required, including some after-hours commitments.
• Handle confidential staff and union communications and documents with Executive Leadership, General Counsel, and HR, including investigations, grievances, disciplinary matters, and settlements.
• Assist with development, implementation, and annual review of regulations, policies, and procedures, including drafting and reviewing documents.
• Support the Chair and General Counsel in managing Executive Sessions with Board Members, including agenda preparation, access to inmate records and hearing information, and documentation.
• Process, organize, and record documents for archiving per agency policy and state law.
• Prepare briefings, presentations, and reports for meetings, conferences, and legislative hearings.
• Coordinate training for all Board Members.
• Provide executive support to Board Members to facilitate parole decisions.
• At the Chair’s discretion, communicate prioritized tasks to the Executive Assistant supporting Board Members.
• Serve as the Chair’s liaison to Executive, Judiciary, and Legislative agencies, the public, vendors, and law enforcement to exchange information and resolve issues.
• Perform related duties as required.

Required Skills & Qualifications:

• Knowledge of human resource management principles, organizational development, and planning.
• Knowledge of work simplification methods and general report writing, including charts, graphs, and tables.
• Ability to interpret and apply laws, rules, regulations, policies, and procedures governing unit activities.
• Analytical ability to assess personnel data, draw conclusions, and recommend actions. Skilled in information gathering and documentation.
• Strong records management and report preparation skills, including effective written communication with concise, logical expression of ideas.
• Effective oral communication. Ability to follow and give clear written and verbal instructions.
• Supervisory ability to plan, assign, review work, identify training needs, motivate staff, and recommend or initiate discipline.
• Ability to establish rapport and maintain harmonious, tactful working relationships. Sound judgment and discretion with confidential information.
• Ability to adjust to changing priorities and program requirements.
• Based on assignment, ability to operate a motor vehicle.
• For Program Coordinator II and higher, knowledge of supervisory principles, practices, and techniques.

Preferred Skills:

• Familiarity with state government structures and public safety or justice environments.
• Experience coordinating executive sessions, regulatory drafting, or labor relations communications.

BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.