What are the responsibilities and job description for the Property Management Assistant position at Property Management Alliance?
Administrative Assistant – Property ManagementProperty Management Alliance
Property Management Alliance is seeking an organized, dependable Administrative Assistant to support our busy property management office. This position supports daily office operations, resident and owner communications, HOA administration, leasing preparations, and marketing projects. Paralegal or legal administrative experience is a plus.
We are looking for someone who communicates professionally, pays close attention to detail, and can manage multiple priorities while following through on deadlines.
Responsibilities
- Enter checks, bills, and payment information accurately into our property management system.
- Organize contracts, track renewal dates, and follow up on outstanding documents.
- Answer incoming calls, take detailed messages, route inquiries, and complete callbacks.
- Assist with communications to residents, homeowners, owners, vendors, and staff.
- Support HOA administration, including correspondence, meeting preparations, document organization, and follow-up.
- Prepare move-in packets, organize required paperwork, and coordinate move-in preparations with leasing staff.
- Maintain accurate records, contact lists, calendars, and office files.
- Assist with office projects, reports, and day-to-day administrative needs.
- Support marketing efforts, including listings, promotional materials, and prospect follow-up.
- Conduct sales calls, market research, secret shopping, and call-arounds to gather information about rental pricing, availability, and competitor offerings.
- Track outstanding tasks and help staff keep projects moving forward.
Qualifications
- Previous administrative or office support experience.
- Paralegal, legal administrative, property management, or real estate experience preferred.
- Strong written and verbal communication skills and a professional phone manner.
- Excellent organizational skills, accuracy, and attention to detail.
- Ability to prioritize tasks and work independently while supporting a team.
- Comfort entering financial information and handling confidential records.
- Proficiency with Microsoft Office or Google Workspace and the ability to learn new software.
- AppFolio experience is a plus.
To Apply
Please submit your résumé and a brief introduction highlighting your relevant experience.
Pay: $20.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Salary : $20 - $28