What are the responsibilities and job description for the Accounts Payable Specialist position at Propelis?
General Purpose
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Main Job Tasks and Responsibilities
- Examine, route or process invoices for approval via Medius AP Automation and enter paperless data using workflows, and accounting platforms (Microsoft Dynamics 365, SAP & Medius AP Automation).
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Ensure approval of expense invoices using and maintaining automated workflows
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Validate and match AP invoices to Service PO’s (2-way match) and Purchase PO’s (3-way match) as required
- Reconcile accounts payable transactions
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Research and reconcile periodic vendor statements to ensure AP transactions are complete and accurate
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Provide supporting documentation for audits
- Assist with monthly AP close
- Provide backup for employees on leave of absence
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Proactively work with the procurement associates related to purchase order invoices or other situations requiring coordination between AP and Procurement
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Occasionally travel to Louisville office to open, distribute, and scan mail
Education and Experience
- Associate's degree with a focus in Accounting or related field preferred
- Knowledge of Accounts Payable
- Knowledge of general Accounting procedures
- Proficient in data entry and management
- Expert ability using, and guiding others to use, electronic business systems and applications (e.g. expense reporting tools or other business applications
- 1-3 years Accounts Payable or general Accounting experience
- Proficient in Excel and Word, 10 key by touch, Microsoft D365 F&O, SAP and Medius experience a plus
- Experience in Travel and Expense a plus.
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Proficient with use of technology, web based/hosted solutions, and use of multiple monitors
Key Competencies
- Organizing and prioritizing
- Attention to detail and accuracy
- Confidentiality
- Judgment
- Communication skills
- Team work
- Ability to meet deadlines
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical requirements are commonly performed in this job. There are times, on occasion, when the employee may be asked or expected to perform duties with physical requirements that are different from those listed here. It is the employee’s duty to notify the management of any physical limitations or inability to perform a certain task.
- Regularly required to sit; use hands to finger, handle, or feel and talk or hear.
- Frequently required to stand; walk and reach with hands and arms.
- Occasionally lift and/or move up to 30 pounds.
Supplementary Information:
This description is based upon management’s assessment of the requirements and functions of the job as of the date this description was prepared or revised. It is a general guideline for managers and colleagues. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Management reserves the right on a temporary or indefinite basis to modify as necessary to meet changing business conditions.
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $20 - $22 USD hourly. Ultimately, in determining pay, we will consider the successful candidate’s location, experience, and other job-related factors.
Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.
Salary : $20 - $22