What are the responsibilities and job description for the Accounts Payable Specialist position at Propane Ninja?
Plant City, United States
At Propane Ninja, delivering exceptional service takes a team that gets the details right—from the field to the accounting office. We’re looking for an organized, dependable Accounts Payable Specialist who takes ownership, follows through, and understands that accurate records and timely payments keep our business moving.
You’ll work closely with our accounting team and department leaders to process invoices, reconcile accounts, resolve discrepancies, and maintain strong vendor relationships. If you enjoy finding answers, keeping things organized, and improving the way work gets done, we’d like to meet you.
Customer Relationship
Personal Evolution
Autonomy
Administrative Work
Technical Expertise
Responsibilities
- Manage accounts payable: Process and code invoices, match supporting documents, obtain approvals, and prepare payment batches
- Reconcile accounts: Complete vendor, bank, credit card, and loan reconciliations, including principal and interest allocations
- Resolve discrepancies: Work with vendors and internal teams to address missing invoices, credits, duplicate charges, and payment questions
- Keep records accurate: Maintain vendor files, W-9s, receipts, and expense documentation; support month-end close and reporting
- Improve processes: Identify ways to reduce errors, strengthen workflows, and keep accounting operations running smoothly
Must Have
- Four or more years of accounts payable or related accounting experience, including bank and loan reconciliations
- Proficiency with accounting software and spreadsheets, with a solid understanding of invoice processing, account coding, and payment controls
- Strong attention to detail, organization, and follow-through, with the ability to meet deadlines and protect confidential information
- Clear communication, a team-player mindset, and availability to work on-site in Plant City
Nice to have
- Experience with Odoo or another integrated ERP System
- Experience matching purchase orders, receipts, and invoices
- Familiarity with inventory purchases, subcontractor invoices, or service industry accounting
- Experience supporting month-end close and annual 1099 preparation
- Accounting coursework or an associate degree in accounting or a related field
What's great in the job?
Your work makes a direct difference. Accurate invoices, dependable follow-up, and well-maintained records help our teams operate efficiently and protect the vendor relationships we depend on.
You’ll have opportunities to learn our business, contribute ideas, and help strengthen our accounting processes. We value people who ask questions, catch problems early, and take responsibility for seeing things through.
What We Offer
- Annual salary of $52,000–$60,000, based on experience.
- Training on our systems, processes, and operations.
- Collaboration with accounting, operations, and company leadership.
- Opportunities to develop your skills and take on additional responsibility.
- A team that recognizes dependable work, initiative, and continuous improvement.
The Ninja Standard
Over Deliver
Be thorough, responsive, and willing to take the extra step.
Take Ownership
Follow through and help resolve issues.
Growth Mindset
Stay curious, welcome feedback, and look for better ways to work.
Team Player
Communicate clearly and help others succeed.
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Salary : $52,000 - $60,000