What are the responsibilities and job description for the Shopkeeper / Shop & Fleet Inventory Manager (Full-Time) position at Pronto MS?
The purpose of this role is to manage all **equipment, inventory, supplies, and service vehicles** to ensure a safe and efficient workflow by following company guidelines, existing instructions, and standard operating procedures (SOPs). The Shopkeeper will adhere to established processes and also assist with continuous improvement and process development needs of the role and company.
This position also requires the ability to perform **small engine repair work** as needed, with a strong emphasis on **preventative maintenance** and readiness for field operations.
Essential Functions
The Shopkeeper will perform the following duties in accordance with SOPs and company policies:
- **Inventory Management**
- Manage shop and service vehicle inventory levels.
- Complete daily and monthly inventory tasks per SOPs.
- Ensure supplies are stocked, organized, and ready for field use.
- **Fleet Management**
- Track vehicle mileage and maintenance activity.
- Maintain recommended vehicle maintenance logs and submit tracking/reports per SOPs.
- Coordinate maintenance services and document work performed.
- **Equipment Management & Inspections**
- Inspect equipment before and after field use.
- Ensure tools and equipment are in safe working condition.
- Track inspections, repairs, and readiness status.
- **Chemical Management**
- Prepare chemicals for field use.
- Maintain chemical control documentation (including spill response materials).
- Ensure SDS sheets are up to date and chemical storage is compliant with SOPs.
- **Daily Job Preparation**
- Pull supplies and equipment required for daily technician routes.
- Verify field readiness, PPE, documentation, and chemical kits are complete.
- **Service Trade™ Customer Communications**
- Use Service Trade™ to send service completion communication to customers per SOPs.
- **PPE & Tool Inspections**
- Inspect, document, and report PPE/tool condition per SOPs.
- Maintain proper PPE availability and compliance for field staff.
- **Reinforce SOPs & Safety Program**
- Reinforce company standard operating procedures and policy in both the shop and the field.
- Assist with updating the company safety program, including ensuring SDS sheets are current and new equipment protocols are completed and implemented.
- Support safety training of field technicians.
- **Documentation & Filing**
- Maintain organized records of inspections, checklists, and tracking sheets.
- Ensure all documentation is filed per SOP requirements.
- **Communication to Leadership**
- Communicate reportable items and relevant issues to leadership per SOPs.
- **Supply & Filter Programs**
- Support and implement company filter programs (filters/services) and track status.
- **Parts Research & Procurement**
- Research parts and support procurement for quotes and service jobs.
- Order/coordinate warehouse inventory, office supplies, and other requested items per SOPs.
- **Property Management**
- Coordinate maintenance services and facility-related requests.
- Keep shop and office safe, clean, and in good working order.
- **Janitorial Duties**
- Complete daily and weekly janitorial duties per company guidelines.
- **Team Meetings & Ad Hoc Support**
- Attend catch-up meetings regularly to provide updates to leadership on shop status and issues.
- Complete ad hoc tasks as needed to support leadership and field staff.
- **Delegation & Oversight**
- Delegate tasks to temporary or part-time Shop Assistants.
- Oversee task completion and provide status reports on reportable items per documented SOPs.
- **Fog Control Support**
- Aid in survey, treatment, and maintenance tasks as needed.
- **Training & Development**
- Support training and development of field staff on proper field tasks and equipment.
- **Additional Duties**
- Other responsibilities may be added based on company needs.
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### Small Engine Repair Requirements (Must-Have)
- **Ability to perform small engine repair work** as needed (diagnosis, basic repairs, and maintenance).
- **Must know how to perform oil changes** on equipment/engines used in the field.
- **Must know how to perform preventative maintenance on pressure washers**, including proper inspection and servicing.
- **Must know how to winterize pressure washers** to prevent freezing damage and ensure safe off-season storage.
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### Qualifications / Skills
- Experience in **shop operations**, **inventory control**, and/or **fleet/equipment maintenance** preferred.
- Familiarity with **SDS documentation**, chemical handling best practices, and spill response readiness.
- Strong understanding of **preventative maintenance** principles.
- Demonstrated ability to **inspect equipment**, identify issues, and coordinate repairs.
- Comfortable using maintenance tracking methods and completing checklists/documentation accurately.
- Ability to work safely with chemicals, power equipment, hand tools, and vehicles.
- Good communication skills and reliability in completing daily responsibilities on time.
- Valid driver’s license may be required (if field support/vehicle use is needed).
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### Physical Requirements (Typical)
- Ability to lift and move supplies and equipment (weight limits: [Insert if known]).
- Ability to stand, walk, bend, and work in a shop environment.
- Ability to safely handle tools and equipment.
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### Why Join Us
- Supportive team focused on safety and continuous improvement
- Opportunity to keep field operations running smoothly through strong shop systems
- Variety of responsibilities across inventory, vehicles, equipment, and customer communication
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**To Apply:**
Please submit your resume and include details about your experience with:
1) inventory/fleet/equipment management, and
2) small engine repair, **oil changes**, pressure washer preventative maintenance, and **winterization**.
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
Salary : $22 - $26