What are the responsibilities and job description for the Accounting Specialist position at PromoCentric?
Job Title: Accounting Specialist
Location: Newmarket, New Hampshire (Open to Hybrid. 4 days in our NH office, 1 day remote)
Job Type: Full-Time
Department: Finance / Accounting
Reports To: Director of Finance
Job Summary:
We’re looking for a reliable and motivated Accounting Specialist to join our finance team. In this role, you will support day-to-day accounting operations, with a strong focus on accounts receivable, ensuring accurate financial records and timely cash collection. This role works closely with internal teams and external customers to maintain financial integrity, process transactions, and support reporting and compliance. It’s a great opportunity to build your career in accounting, gain hands-on experience, and learn from a supportive team. If you're detail-oriented, organized, and enjoy working with numbers and people, we’d love to hear from you!
What You’ll Do:
Accounts Receivable:
What We’re Looking For:
Location: Newmarket, New Hampshire (Open to Hybrid. 4 days in our NH office, 1 day remote)
Job Type: Full-Time
Department: Finance / Accounting
Reports To: Director of Finance
We’re looking for a reliable and motivated Accounting Specialist to join our finance team. In this role, you will support day-to-day accounting operations, with a strong focus on accounts receivable, ensuring accurate financial records and timely cash collection. This role works closely with internal teams and external customers to maintain financial integrity, process transactions, and support reporting and compliance. It’s a great opportunity to build your career in accounting, gain hands-on experience, and learn from a supportive team. If you're detail-oriented, organized, and enjoy working with numbers and people, we’d love to hear from you!
Accounts Receivable:
- Generate and distribute accurate customer invoices in accordance with contract terms and billing schedules in a timely manner
- Record and apply customer payments (checks, credit cards, ACH, wire transfers)
- Support the team in reconciling accounts and identifying any discrepancies
- Assist with preparing reports and summaries for internal use
- Keep accurate and organized records of customer accounts
- Monitor past-due accounts and help follow up with customers via phone and email
- Reconcile daily receipts journal prepared by Collections Specialist to the bank details
- Record daily receipts in accounting system
- Prepare and post journal entries, reconciliations, and adjustments
- Maintain and reconcile general ledger accounts
- Assist with month-end, quarter-end, and year-end close processes
- Identify opportunities to improve accounting processes for efficiency and accuracy
- Associate’s in Accounting, Finance, or Business
- 5 years of experience in accounts receivable and/or accounting
- Comfortable using Excel and learning our ERP software (we’ll train you!)
- Excellent communication skills and a friendly, professional attitude
- Strong attention to detail and organizational skills
- Willingness to learn, take feedback, and grow with the team