OPERATIONS & LOGISTICS COORDINATOR - FIFA WORLD CUP (CONTRACT)

OPERATIONS & LOGISTICS COORDINATOR FIFA WORLD CUP (CONTRACT)

(Experiential, Event Marketing & Staffing)

May – July | 3-Month Contract

ABOUT PROMO SOCIAL

Promo Social is a fast-moving, creative experiential marketing and brand activation agency executing hundreds of events annually across the U.S.

We bring brands to life through retail demos, sampling programs, and large-scale live activations that create meaningful consumer engagement.

If you thrive in a high-energy, fast-paced environment — this is for you.

POSITION OVERVIEW

We’re looking for a highly organized, detail-oriented coordinator to support nationwide experiential programs tied to the FIFA World Cup.

This is a hands-on role focused on staffing, logistics, onboarding, expense tracking, and real-time program execution.

You’ll play a key role in ensuring activations are properly staffed, tracked, and executed — while supporting accurate invoicing and payroll.

TALENT COORDINATION & ONBOARDING

• Assist with onboarding, screening, and coordination of Brand Ambassadors and event staff

• Support payroll integration and tracking through ADP

• Ensure all onboarding documentation and compliance requirements are completed

• Maintain organized talent records across multiple programs

EVENT SCHEDULING & PROGRAM SUPPORT

• Assist with booking confirmations and scheduling updates

• Support Day-of Confirmations (DOCs)

• Manage backup staffing teams for live activations

• Identify and communicate staffing gaps proactively

FIFA WORLD CUP PROGRAM SUPPORT

• Manage inbound requests through the FIFA booking portal

• Track Field Manager vendor expenses

• Oversee recaps, reports, and proof-of-performance

• Ensure all deliverables are submitted accurately and on time

ACCOUNTING, EXPENSES & REPORTING

• Track program expenses for invoicing and reconciliation

• Collect and organize receipts, reports, and payroll data

• Manage recap/report tracking across programs

• Maintain clean and accurate program data

OPERATIONS & LOGISTICS

• Support nationwide logistics coordination

• Assist with scheduling and execution workflows

• Ensure pre- and post-event logistics are properly managed

• Coordinate communication across operations, accounting, and field teams

SCHEDULE & WORK STRUCTURE

Contract: May – July

Hours: 30-35 hrs per week required

May require evening and weekend availability

COMPENSATION

$20/hour

All hours and payments remain consistent throughout the contract

WHY PROMO SOCIAL

• Work on high-profile national campaigns and live events

• Be part of a fast-moving, entrepreneurial team

• Gain hands-on experience in large-scale experiential activations

• No two days are the same — always close to the action

HOW TO APPLY

Apply directly through LinkedIn

Or email: booking@promosocial.com